Japanese/English Administrative Assistant

Key Responsibilities

• Provide accurate and timely Japanese-English translation of business documents, emails, presentations, policies, procedures, and reports
• Deliver interpretation support during meetings, training sessions, audits, management discussions, and employee communications
• Facilitate clear communication between local employees, expatriates, and corporate stakeholders
• Review translated materials to ensure accuracy, consistency, and appropriate business terminology
• Affiliate with maintaining compliance-related documentation and records
• Support scheduling and coordination of compliance training activities
• Provide translation and administrative support for compliance initiatives and audits as needed
• Support Japanese expatriates and their families with administrative and day-to-day business needs
• Afford assistance with onboarding, orientation, housing coordination, local service arrangements, and general relocation-related activities
• Accompany expatriates and/or their family members to medical appointments, schools, government agencies, and other local service providers as needed to provide language support and assistance
• Support travel arrangements and scheduling when required
• Provide administrative support for department activities, meetings, and special projects
• Cook up company events, visitor arrangements, and other administrative activities
• Maintain confidential information with professionalism and discretion
• Perform other administrative and clerical duties as assigned

Skills & Competencies

• Japanese and English Proficiency (speaking, listening, reading, writing [handwriting not required])
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, etc.)
• Ability to communicate professionally in both Japanese and English using proper business etiquette
• Strong organizational skills and attention to detail
• Strong time management skills and the ability to manage multiple projects simultaneously
• Ability to work with minimal supervision when required

Work Environment and Physical Requirements

• This position requires occasional physical activity throughout shift (except breaks and lunch) such as walking, sitting, standing, bending, stooping, squatting, reaching, handling, near/far vision, pushing, pulling, carrying, and lifting objects weighing up to 50 lbs
• Duties may include occasional entry into active manufacturing areas to support audits, inspections, meetings, or other business activities
• These areas involve high noise levels, powered industrial equipment, and machinery with moving parts
• Exposure to confined walkways and other industrial hazards is possible

Education & Experience

• High school diploma or equivalent
• Japanese-English translation and interpretation experience in a professional environment preferred
• Strong administrative and organizational skills
• Proficiency in Microsoft Office applications