Part-Time Bilingual Administrative Assistant (Japanese-English)

Responsibilities

• Answer phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Cookier and courier service
• Receive, sort and distribute incoming mail
• Maintain office filing and storage systems
• Update and maintain databases
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Type documents, reports and correspondence
• Cookordinate and organize appointments and meetings
• Aid with event planning and implementation
• Monitor, maintain and order office supplies, as well as break-room products
• Perform work related errands such as going to the post office and bank
• Keep office area clean and tidy
• Schedule pick-up requests with shredding company
• Accounts payable duties, including issuing checks, scanning and uploading invoices and payments to EFE
• Issue invoices and mail to clients or forward PDF copy to engagement staff for e-mail
• Print out, assemble and bind financial statements
• Assemble individual tax returns and send out to clients

Qualifications

• Proven administrative or assistant experience
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Cumptent computer skills including MS Office, Excel, or equivalents
• Internet skills including use of e-mails, group messaging and data collection
• Competent business-level English and Japanese (speaking and writing) skills required
• Reliable team player

Benefits

• 401k retirement plan
• Paid sick leave
• Paid volunteer time off / Matching Donations
• Referral bonus program