IT Project Coordinator - Corporate Headquarters

About the role

Guided by specialty physicians, we foster a collaborative community built on authenticity, excellence in practice, and patient-centered compassion. BayCare Clinic Corporate Headquarters is seeking an IT Project Coordinator to join our team in Green Bay, WI.

Responsibilities

• Aid in the creation and maintenance of project documentation and templates (e.g., charters, closure reports, communication plans).
• Track project milestones and deliverables using established project management tools.
• Compile and distribute regular status updates and reports to project stakeholders.
• Schedule and coordinate project meetings, including preparing agendas and capturing meeting notes.
• Maintain project calendars and assist with resource scheduling.
• Support risk and issue tracking by logging updates and escalating concerns to project managers.
• Help ensure project documentation complies with organizational standards and procedures.
• Serve as a point of contact for project-related inquiries and communications.
• Assist with change request documentation and routing.
• Provide administrative support to project managers, including document formatting, data entry, and follow-ups.
• Use existing dashboards and tools to help visualize project timelines and workloads for leadership.
• Maintain confidentiality and adhere to compliance and ethical standards.

Requirements

• Minimum of 1 year of experience in project coordination for IT projects.
• Education or equivalent work experience will be considered.
• Experience with project management software (MS Project preferred).
• Strong communication and organizational skills.
• Ability to manage multiple tasks and deadlines with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Understanding of basic project management principles (PMP or CAPM certification is a plus but not required).

Benefits

BayCare Clinic offers a comprehensive benefits package including health, dental, disability and life insurance, as well as flexible spending options. We also offer a 401k retirement plan with a company match, generous PTO, and paid holidays.