IT Project Coordinator - Corporate Headquarters

About the role

Guided by specialty physicians, we foster a collaborative community built on authenticity, excellence in practice, and patient‑centered compassion. BayCare Clinic Corporate Headquarters is looking for an IT Project Coordinator to join our team in Green Bay, WI. We’re looking for a compassionate, thoughtful candidate who wants to contribute to a positive experience for all our patients.

Schedule

This position is part time up to 30 hours per week, with typical hours Monday‑Friday between 7:00 a.m. and 5:00 p.m. This position is a hybrid role requiring some onsite work at our corporate headquarters office in Green Bay. No holidays. No weekends.

About the company

BayCare Clinic is a successful, dynamic group comprised of 19 specialties. We are a physician‑owned entity with joint ownership in Aurora BayCare Medical Center, a 167‑bed hospital located in Green Bay, WI, offering us a built‑in referral base. Each of our specialty practices have clinical autonomy and are financially sound.

The unique skills and talents of each member of our team contributes to our synergy and our overall goal of providing our patients with excellent care. We believe in the power of a positive, collaborative culture, and we strive to provide a supportive and energizing work environment. Every member of our team has a voice and is trusted to have ownership over their work. To encourage this, we provide regular opportunities for professional development, we seek out feedback and ideas, and we invite participation on a variety of projects.

Benefits

• Comprehensive benefits package including health, dental, disability and life insurance
• Flexible spending options
• 401k retirement plan with company match
• Generous paid time off (PTO)
• Paid holidays

Responsibilities

• Assist in the creation and maintenance of project documentation and templates (e.g., charters, closure reports, communication plans)
• Track project milestones and deliverables using established project management tools
• Compile and distribute regular status updates and reports to project stakeholders
• Schedule and coordinate project meetings, including preparing agendas and capturing meeting notes
• Maintain project calendars and assist with resource scheduling
• Support risk and issue tracking by logging updates and escalating concerns to project managers
• Help ensure project documentation complies with organizational standards and procedures
• Serve as a point of contact for project‑related inquiries and communications
• Assist with change request documentation and routing
• Provide administrative support to project managers, including document formatting, data entry, and follow‑ups
• Use existing dashboards and tools to help visualize project timelines and workloads for leadership
• Maintain confidentiality and adhere to compliance and ethical standards

Requirements

• Minimum of 1 year of experience in project coordination for IT projects
• Education or equivalent work experience will be considered
• Experience with project management software (MS Project preferred)
• Strong communication and organizational skills
• Ability to manage multiple tasks and deadlines with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Understanding of basic project management principles (PMP or CAPM certification is a plus but not required)