IT Procurement Specialist

About the role

The IT Procurement Specialist will support Xtensys's continued growth and commitment to delivering exceptional client outcomes. This role is a hybrid position based in the Upstate NY region, requiring a minimum of three days per week onsite.

Responsibilities

• Own the IT Queue: Actively manage and resolve procurement and asset requests within our managed IT ticketing queues, ensuring prompt service delivery
• Drive Supplier Excellence: Monitor supplier performance and lead the swift resolution of any delivery, hardware quality, billing, or service issues
• Analyze Supply & Demand: Utilize data metrics to anticipate tech needs, create new purchase orders, and expedite requests to align with our IT deployment schedules
• Maintain Order Visibility: Review all hardware and software orders daily, providing proactive updates regarding equipment shortages and precise ETAs
• Uncover Cost Savings: Track trends in standard IT hardware to identify costsaving opportunities and annual renewal negotiations for IT service contracts
• Master IT Inventory & Compliance: Oversee comprehensive inventory management through scheduled audits to maintain precise stocking levels while ensuring all activities strictly comply with company policies and regulations
• Adapt & Scale: Tackle new operational challenges and take on other dynamic procurement duties as assigned

Requirements

• Proven Track Record: Experience: Two to four years of experience in purchasing, procurement, planning, supply chain, IT, or related roles
• HighVolume Execution: Ability to manage and prioritize high volume of transactional procurement activities
• Precision & Data Integrity: Unwavering attention to detail with focus on data accuracy, and thorough workflow documentation
• Foundational IT Knowledge: A strong understanding of standard IT hardware, software licensing, and computer components, allowing you to build out equipment solutions as needed
• IT Procurement Expertise: Demonstrated experience managing procurement lifecycles, processing purchase orders, and analyzing supply/demand data against deployment schedules
• Vendor & Contract Management: Proven track record of building strategic vendor relationships, resolving complex supplier issues (billing, quality, delivery), and assisting with annual contract renewals
• Inventory & Queue Management: Experience handling ticketing queues and executing structured inventory audits to maintain optimal stocking levels
• Compliance & Detail Focus: Experience navigating company policies and regulatory frameworks to ensure fully compliant and audit-ready purchasing workflows

Qualifications

• High school diploma is required; Associate degree (or higher) is preferred

Skills

• Strong ability to effectively communicate, build and maintain collaborative relationships with strategic IT vendor partners

Benefits

• Reliable transportation is required

Pay

Compensation is commensurate with experience.

Schedule

This is a Hybrid role (in the Upstate NY region), requiring a minimum of up to three days per week onsite to manage internal and customer strategic IT procurement tasks, and centralized procurement activities.

Physical Readiness

Capability for sedentary work, including sitting for long periods and occasionally exerting up to 10 pounds of force.