IT Procurement & Licensing Specialist

About The Role

We are seeking an IT Procurement & Licensing Specialist to manage software licensing, vendor relationships, and IT asset procurement across our organization and client environments. This role plays a key part in optimizing IT spend, negotiating vendor contracts, and ensuring licensing compliance while supporting the technology needs of a growing organization.

What You'll Do

• IT Procurement & Vendor Management: Manage purchasing and renewals for software licenses, SaaS subscriptions, and IT hardware.
  • Negotiate pricing, contracts, and renewal terms with vendors and resellers.
  • Serve as the primary point of contact for vendor communications and escalations.
  • Build strong relationships with software and hardware vendors.
• Software Licensing & Compliance: Track and manage software licenses, subscriptions, and renewal timelines.
  • Monitor software usage and conduct license audits to ensure compliance.
  • Identify unused or underutilized licenses to reduce costs.
  • Review licensing agreements and contracts to identify risks or savings opportunities.
• Hardware Procurement & Asset Management: Coordinate procurement and lifecycle management of end-user devices including:
  • Laptops and desktops.
  • Mobile phones.
  • Tablets and iPads.
  • Other company-issued equipment.
  • Maintain accurate inventory records and asset documentation.
• Budgeting & Cost Optimization: Track IT procurement budgets and spending.
  • Identify opportunities to consolidate vendors and eliminate redundant tools.
  • Lead cost-saving initiatives through vendor negotiations and license optimization.
  • Provide reporting on IT spend, renewals, savings, and budget forecasts.
• Compliance & Reporting: Review invoices for accuracy against contracts and usage.
  • Maintain documentation for licenses, vendors, contracts, and hardware assets.
  • Support internal and external IT licensing and asset audits.

Experience

• 3–5 years of experience in IT procurement, software licensing, vendor management, or IT asset management.
• Experience negotiating software contracts, renewals, or pricing.
• Familiarity with SaaS licensing models and subscription management.
• Experience managing hardware procurement for end-user devices is a plus.

Education

• Bachelor’s degree preferred, but relevant experience will be considered.

Skills

• Strong negotiation and vendor management skills.
• Excellent organizational and contract tracking abilities.
• Ability to manage multiple vendors, contracts, and renewal timelines.
• Strong analytical skills with the ability to identify cost-saving opportunities.
• Clear communication and collaboration skills.