IT Business Operations Analyst II

Responsibilities

• Manage end to end process for all IT managed licensing and maintenance contracts.
• Facilitate process to ensure all invoices are validated, processed and payments made in a timely and accurate manner.
• Partner with department leadership and staff to provide guidance on processes related to vendor engagement.
• Coordinate with Finance team in billing preparation for external customers.
• Create purchase order requisitions for all of IT that are within the scope of the business operations.
• Collaborate with cross functional teams across the organization to investigate, troubleshoot and resolve budget/financial operational related errors and issues effectively.
• Identify process improvement areas and work across teams to identify solutions and deliver improvements.
• Compile, validate and reconcile procard statements and receipts for departmental cardholders.
• Provide ongoing support to the business operations team and other areas of IT. This includes completing special projects, assignments and administrative tasks as required.
• Run chargeback process allocating IT charges across Fred Hutch.

Financial

• Prepare journal entries to support internal chargebacks as well as asset and invoice adjustments.
• Prepare ad-hoc financial reporting & guidance when requested by IT departments, Finance or Accounting.
• Support month end accounting close and ensure all deliverables are completed by required due dates. Responsibilities include the preparation of accruals, variance analysis and provide information to Accounting and Finance as necessary.
• Aid in the preparation of the annual budget and forecasting for IT.

Qualifications

• Bachelor’s degree in business administration/finance or equivalent.
• Minimum 3 years Business Operations/Finance experience.
• IT environment experience.
• Preferred: 3-5 years Business Operations/Finance experience. IT environment experience preferred.