IT Asset Management Admin

Duties And Responsibilities

• Maintains IT assets using a centralized IT Asset Management database/repository of IT hardware and software assets, equipment, and licenses.
• Manages software assets related to the ITAM lifecycle for assigned portfolio of products/services and geographies, working towards consistent global coverage and responsibility.
• Led and coordinates cross-functional activities to develop and maintain an accurate and complete asset inventory for reporting across the organization.
• Manages the information regarding licenses, warranties, and service agreements for the organization's hardware and software.
• Monthly reporting of all IT hardware and software assets.
• Performs regular audits of the organization's IT assets.
• Leads and executes asset management lifecycle activities from requisition through disposal.
• Aids with onboarding and offboarding process.
• Adjusts excess licenses as needed with software licensing terms.
• Maintains procurement and deployment of software and other IT-related assets.
• Ensures that project/department milestones/goals are met while adhering to budgetary constraints.
• Procures all end-user hardware requests.
• Directs and oversees the deployment of hardware and software assets to ensure established procedures are followed.
• Defines and develops IT asset management standards and best practices.
• Develops, implements, and improves systems that facilitate asset management.
• Develop methodologies for tracking asset lifecycle, inventory, locations, costs, and return on investment.
• Makes recommendations for improvements for cost-saving strategies to the license and asset management process and leads the implementation of improvements.
• Participates in stakeholder relationships to identify and analyze opportunities for improved asset usage across functional areas.
• Covers supplier and vendor agreements and relationships to benefit Datasite.
• Maintains supplier and vendor relations for IT hardware and software assets.
• Supports contract renewals and licensing true-ups.
• Educates business and IT partners on ITAM best practices and policies.

Requirements

• Expert proficiency in English (C1 or C2 levels – speak, read, write).
• Strong communication skills.
• 3 years of experience in IT Asset management, preferably within a Free Trade Zone environment.
• Professional demeanor with the ability to conduct meetings with external vendors.
• Previous experience in an IT asset management role preferred but not required.
• Post-secondary degree strongly preferred.
• Excellent organizational skills and attention to detail.
• Experience with documenting processes and procedures.
• Proficiency with data management.