IP Docketing Clerk

About the role

This role is an hourly non-exempt position and will work full-time at our Toledo, Ohio office, but may be open to remote for the right experience.

Responsibilities

• Maintain and update Anaqua PATTSY Wave IP docketing systems
• Accurately enter, calculate, and track deadlines for patents, trademarks, copyrights, domain names, agreements, oppositions, litigation and related filings based on applicable rules, statutes and procedures
• Coordinate with foreign agents and clients regarding filing deadlines, managing all inbound and outbound client transfers as needed
• Monitor incoming USPTO correspondence and ensure deadlines are recorded promptly
• Generate and distribute regular docket reports and IP listings for clients and attorneys
• Utilize USPTO PAIR and TSDR, WIPO, E-Space, and foreign databases to perform routine status checks of patent and trademark applications
• Run, analyze, and provide reports as requested by internal stakeholders
• Daily processing of incoming patent correspondence, docket and report to client
• Coordinate with accounts payable to process incoming invoices
• Oversee the administration of foreign and domestic annuities, including processing, reporting, and client support

Requirements

• Minimum of high school diploma required; bachelor’s degree or higher preferred
• 5+ years of experience working as an IP docketing clerk preferred
• Demonstrates a thorough understanding of USPTO processes
• Proficiency in docketing software such as Anaqua PATTSY Wave
• Strong understanding of patent, trademark, copyright and related terminology
• Advanced technical skills including Microsoft Word, Excel and PowerPoint
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
• Superior research, organizational and verbal and written communication skills
• Applicants must be authorized to work for any employer in the U.S.

Physical Requirements

• Sitting position, static for up to one-half hour at a time, up to six hours per day
• Standing and walking regularly, up to two hours per day
• Lifting and carrying up to 20 pounds occasionally
• Bends and stoops occasionally, up to one-half hour per day

About Us

We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.