IP Assistant - Entry Level

About the role

We seek an assistant to join our team of highly skilled professionals. The primary responsibilities include maintenance and management of legal team dockets and handling all aspects of US patent prosecution; interfacing effectively with the legal team to keep them apprised of upcoming deadlines and working with them to ensure that client requests are met timely; processing client bills; maintaining data integrity; and handling special projects as needed.

Responsibilities

• Aid attorneys with various aspects of their docket
• Organize and maintain electronic mail, facsimiles, docketing information and instructions and take necessary action
• Prepare and file documents with U.S. Patent and Trademark Office (USPTO)
• Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action
• Interact with clients via telephone, electronic mail, and facsimile as necessary
• Cook up with colleagues and/or departments to ensure completion of assigned tasks and other requests
• Prepare Information Disclosure Statements for filing with the United States Patent & Trademark Office (USPTO)
• Prepare search results and prior art lists for citation
• Compile prior art tables
• Compile electronic prior art databases
• Manage prior art and duty of disclosure requirements for domestic and foreign matters
• Maintain accurate client contact information and reporting instructions
• Maintain client specific instructions and relevant biographic data
• Research and retrieve information for the completion of assigned tasks utilizing legal rules books (e.g., MPEP, TMEP, etc.), the United States Patent and Trademark Office
• Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, CPi (general case information and docketing database), JURIS (billing database), DeskSite (document management system), IPDAS (document generation and contact database), and other practice- or firm-specific applications
• Guide, mentor, or be a resource to others, as appropriate
• Take on additional responsibilities as needed

Requirements

• Fluency in English (both written and spoken) is required
• BS/BA required
• 2-5 years' experience in a law firm or other legal environment preferred
• Demonstrated technology skills, including proficiency with MS Office applications

Skills of the Team Member We Seek

• Ability to plan, organize and carry out multiple related activities
• Ability to prioritize work and meet deadlines, with the flexibility to work extra hours to accomplish same if necessary
• Able to effectively navigate a fluid, fast-paced and deadline-driven environment
• Must be a team player, but also able to work independently
• Good communication, oral, written and interpersonal skills
• Excellent attention to detail, problem solving, and proofreading abilities

Benefits

• Medical, dental, life, short and long-term disability insurance
• 401(k) retirement savings plan with a firm contribution
• Health savings account with a firm contribution
• Vision care benefit
• Flexible spending accounts (health, dependent care and transportation)
• A generous paid leave program