IP Assistant

About the role

The Boston office of Nelson Mullins is seeking an experienced Intellectual Property (IP) Assistant to support a team of IP Attorneys and Technical Specialists within a fast-paced Life Sciences practice.

Responsibilities

• Prepare and file complex USPTO submissions, coordinating attorney review, IP Quality Assurance, final filings, and client reporting.
• Correspond with clients, foreign counsel, and the USPTO regarding patent actions, filing status, and discrepancies, and coordinate with the Foreign Filing Department to support foreign and international filings.
• Review incoming USPTO correspondence and manage non-substantive U.S. docket items, including formalities, assignments, transfers of rights, and client status updates.
• Cook up and submit Information Disclosure Statements, patent drawings, and sequence listings with internal teams and external vendors, and prepare draft response documents and correspondence for attorney completion.
• Communicate case updates to internal departments, review docket clearance reports to ensure deadlines are met, organize files for transfers, and stay current on USPTO rules and procedures.
• Provide comprehensive administrative and billing support to attorneys, respond to client billing inquiries, and assist with client reports and research projects.

Requirements

This role requires a minimum of five years of patent prosecution experience in biotechnology or the life sciences, preferably in a high-volume law firm environment. The ideal candidate demonstrates strong organizational and prioritization skills with exceptional attention to detail, the ability to work independently, exercise sound judgment, and manage competing deadlines effectively. Success in this role also requires remaining calm and productive under pressure, along with a team-oriented mindset and strong communication skills.

Qualifications

The successful candidate will have a bachelor's degree in a relevant field and a minimum of five years of patent prosecution experience in biotechnology or the life sciences, preferably in a high-volume law firm environment. A J.D. is preferred but not required.

Skills

Strong organizational and prioritization skills, exceptional attention to detail, the ability to work independently, exercise sound judgment, and manage competing deadlines effectively. Strong communication skills and the ability to remain calm and productive under pressure.

Benefits

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. Salary/Wage Range - $74,600-$85,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Pay

Salary/Wage Range - $74,600-$85,000 annually.

Schedule

Nelson Mullins offers flexible scheduling options to accommodate the needs of our employees.