IP Resource Assistant

About the role

The IP Resource Assistant provides support to the IP Practice Group by providing administrative support, profiling incoming emails and saving to appropriate electronic folders, processing invoices, preparing and filing documents with courts and the United States Patent and Trademark Office (USPTO), and performing other basic IP related tasks. The IPRA may specialize in patent litigation, patent prosecution, or trademark matters, or any combination thereof, based on their individual expertise and the needs of the practice group. This flexibility ensures that the IPRA can adapt to the evolving demands of the IP landscape and contribute effectively to the team.

Responsibilities

• Prepare or assist with IP formalities and tasks (assignments, preparing file folders, bates stamping, etc.).
• Aid in preparing documents related to IP prosecution and/or IP litigation matters.
• Review incoming email correspondence, identify the related client matter and save electronically into the appropriate folder.
• Send reporting documents to clients (i.e., Office Actions, Notices of Recordation, Notices of Publication, etc.).
• Aid in various USPTO and IP litigation related procedures (e.g., IDS, reexamination, IPR proceedings, etc.).
• Aid in research on various IP prosecution and/or litigation projects.
• Coordinate with New Business Intake for new matter openings and conflict checks.
• Process incoming vendor invoices and expense reports in Chrome River.
• Aid in upkeep of prosecution folders within the firm's document management system.
• Work closely with other staff members to provide on-site administrative support to the IP team.
• Perform other duties as assigned.

Requirements

• 0-2 years of administrative or IP experience, preferably within a law firm or professional services environment.
• Bachelor’s Degree preferred. Work experience in lieu of a degree will be considered.
• Willing to learn and navigate through the firm's IP systems (i.e., Pattsy Wave, Aderant, Chrome River, and NetDocuments).
• Excellent attention to detail and ability to research client matter to identify the appropriate folder to file documents in.
• Working knowledge of Windows-based software applications (i.e., Microsoft Office Suite).
• Demonstrated interpersonal and communication skills, both verbal and written, with the ability to work with personnel at all levels.
• Ability to maintain confidentiality and discretion.
• Uses initiative to analyze and solve problems in standardized situations.
• Ability to work independently and to sort priorities with minimum level of direct supervision.
• Demonstrated ability to work on multiple projects with various deadlines.
• Ability to learn and effectively navigate through the USPTO’s website.
• Research patent and trademark prosecution rules and regulations, such as MPEP, TMEP, CFR, etc.
• Strong attention to detail and proofreading skills.

Qualifications

• 0-2 years of administrative or IP experience, preferably within a law firm or professional services environment.
• Bachelor’s Degree preferred. Work experience in lieu of a degree will be considered.

Skills

• Windows-based software applications (i.e., Microsoft Office Suite).
• Navigate through the firm's IP systems (i.e., Pattsy Wave, Aderant, Chrome River, and NetDocuments).
• Research patent and trademark prosecution rules and regulations, such as MPEP, TMEP, CFR, etc.
• Strong attention to detail and proofreading skills.

Benefits

Not specified.

Pay

• Chicago, IL: $57,500 to $79,200

Schedule

A hybrid work schedule is available for this position.