Invoice Specialist
Responsibilities
- Identify key information on various vendor invoices.
- Investigate charge validity and identify discrepancies.
- Allocate charges to the correct accounts and orders.
- Utilize various systems to keep records up to date.
- Keep detailed notes on current processes and procedures.
- Communicate internally and externally as needed, both in writing and orally.
- Submit and process claims and credit memos for invalid charges.
- Review contracts for up-to-date compliance.
Essential Skills
- Invoice processing
- Accounts payable
- Data entry
- Accounting
- Excel data entry
- Purchase order management
- Proficiency in Microsoft Excel
- Invoicing
Additional Skills & Qualifications
- Deductive reasoning and investigative skills
- Strong attention to detail and accuracy
- Problem-solving abilities
- Flexible mindset with a passion for lifelong learning
- Ability to work independently and meet deadlines in a fast-paced environment
- Professional communication skills over both email and phone
- Experience with SAP, PeopleSoft, and Oracle
- Background in logistics and data analysis
- Understanding of compliance standards
Work Environment
Located in Salt Lake City, Utah, this full-time position requires on-site presence from Monday to Friday, 8 AM to 5 PM. You will be part of a small team of three members, not including the manager, who provides direct feedback in a collaborative setting. The work culture promotes learning and growth, with the manager actively using feedback as a teaching tool. Employees benefit from a 401K with a 4% match after six months, eligibility for an annual COLA and/or merit bonus after 12 months, and 13 days of PTO that increases by 40 hours after the third-year anniversary.
Job Type & Location
This is a Contract to Hire position based out of Salt Lake City, UT.
Pay And Benefits
The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).
About the Role
This entry-level position is ideal for individuals aiming to build a long-term career in logistics, finance, or business operations. The role is designed for someone who is eager to take ownership of their work, solve complex problems, and excel in an environment where systems and processes are constantly evolving to meet business needs.
Benefits
If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).
Schedule
Full-time, Monday to Friday, 8 AM to 5 PM.
Qualifications
On-site presence required from Monday to Friday, 8 AM to 5 PM.
Skills
- Invoice processing
- Accounts payable
- Data entry
- Accounting
- Excel data entry
- Purchase order management
- Proficiency in Microsoft Excel
- Invoicing
Requirements
- Deductive reasoning and investigative skills
- Strong attention to detail and accuracy
- Problem-solving abilities
- Flexible mindset with a passion for lifelong learning
- Ability to work independently and meet deadlines in a fast-paced environment
- Professional communication skills over both email and phone
- Experience with SAP, PeopleSoft, and Oracle
- Background in logistics and data analysis
- Understanding of compliance standards
Location
Salt Lake City, UT
Application Deadline
This position is anticipated to close on Aug 7, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Company Information
We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.