Inventory Planning Coordinator III

About the role

The University of Rochester community is defined by a deep commitment to Meliora - Ever Better, with shared values of equity, leadership, integrity, openness, respect, and accountability. This position is located at 601 Elmwood Ave, Rochester, NY 14642, within the Materials Management Services department (SMH). It is a full‑time, regular role working 40 hours per week on the day shift.

Responsibilities

• Ensures specialty products, devices and implants are obtained in both a fiscally responsible manner and in line with departmental needs and requirements
• Responsible for routine and non‑routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas
• Utilizes problem‑solving skills to obtain what is required for assigned areas
• Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received
• Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements, including notifications of patient or case specific needs, inventory levels in assigned par locations, the Operating Room (OR) implant log and/or the procedure or surgical schedule
• Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants
• Determines and maintains optimal inventory levels to ensure product availability per customer requirements
• Procures products necessary for emergent, urgent, and elective cases
• Creates purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility
• Verifies accuracy of shipments against purchase order
• Reviews reports and checks on back orders daily
• Makes alternative arrangements when appropriate and in urgent patient care situations
• Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility
• Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage
• Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the organization
• Identifies and recommends solutions for problems relating to the product, process and/or ordering system
• Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods
• Maintains physical space for inventory, including relocation of supplies in various areas
• Supports and maintains space utilization
• Monitors expiration dates in respective areas and removes expiring products according to policy
• Establishes, maintains, and enhances optimal communication standards
• Coordinates customized inventories for multidisciplinary departments
• Actively engages in the semi‑annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements
• Performs other duties as assigned

Requirements