Inventory Data & Systems Analyst

Job Summary

The Inventory Data & Systems Analyst is responsible for owning the end-to-end integrity, governance, and performance of inventory and item master data, enabling disciplined, system-driven inventory management and purchasing across the organization.

Essential Job Functions / Key Responsibilities

• Item Master Ownership & Data Governance (Core Accountability)
• Own creation, maintenance, and standardization of all item master records (descriptions, units of measure (UOM), categories, pricing, supplier linkage)
• Establish and enforce enterprise item naming conventions, classification structures, and data standards
• Manage full item lifecycle (creation, updates, rationalization, deactivation of obsolete items), while identifying and resolving data quality issues
• Inventory Operations & Control Enablement
• Enable and maintain inventory controls including par levels, reorder points, and replenishment logic
• Support and validate inventory transactions (receipts, issues, transfers, adjustments, cycle counts)
• Ensure accurate inventory tracking, valuation, and reconciliation across systems
• Analytics, Insights & Performance Management
• Develop dashboards and reporting to provide visibility into inventory health, performance and financial impact
• Translate data into actionable recommendations to reduce waste, optimize inventory levels, and improve margins
• Support Finance with inventory valuation accuracy and reporting
• Supplier, Catalog & System Enablement
• Maintain supplier-item relationships, including pricing, pack sizes, and ordering configurations
• Support catalog enablement and item availability for inventory items within Coupa
• Validate supplier data and ensure alignment with item master and purchasing processes
• Procurement Modernization & Coupa Inventory Enablement
• Support implementation, testing, and optimization of inventory capabilities within Coupa and support rollout, adoption, and stabilization of inventory processes
• Process Standardization & Continuous Improvement
• Document and standardize inventory processes, policies, controls and identify inefficiencies and gaps in inventory workflows and recommend improvements while working to drive adoption of best practices

Qualifications

• Education & Experience Requirements
• Bachelor’s degree preferred or equivalent professional experience in lieu of degree (Supply Chain, Business, Finance, or related field)
• 1+ years of experience in inventory management, item master data, procurement operations, or supply chain analytics
• Knowledge, Skills & Abilities
• Experience with inventory, ERP, or procurement systems (e.g., Coupa or similar)
• Experience in inventory-intensive environments (hospitality, retail, food service) preferred
• Strong attention to detail with a focus on data accuracy, consistency, and control
• Ability to proactively identify and resolve data integrity issues
• Strong understanding of inventory concepts (par levels, replenishment, usage tracking, valuation)
• Ability to connect item setup to operational workflows and real-world usage
• Awareness of key risks: overstocking, stockouts, shrink, and waste
• Advanced Excel skills (pivot tables, lookups, data analysis)
• Ability to analyze trends, identify root causes, and recommend solutions
• Strong ability to translate data into business insights
• Ability to support system configuration, testing, and adoption
• Ability to act as subject matter expert for inventory and item master within the S2P environment
• Ability to work effectively with Procurement, Operations, Finance, and suppliers
• Clear communication of data issues, requirements, and process changes
• Service-oriented mindset with strong responsiveness and follow-through
• Balances individual accountability with team collaboration to achieve collective outcomes

Job Benefits

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks