International Program Coordinator

Job Summary

The International Program Coordinator provides administrative and program management for the Multi-Partner Consortium to Expand Dementia Research in Latin (ReDLat) research study. They provide administrative coordination for international subcontracts for institutions primarily located in Latin America and the United States, providing budget preparation guidance for new subcontracts as well as subcontract amendments, as well as invoice review before invoices are submitted for payment. They assist in coordinating multi-national research committees and the annual meeting of researchers. Additionally, they assist the investigators and program manager with development of new grant proposals, including liaising with UCSF’s pre-award team, preparing budgets and budget justifications, managing submission timelines, and preparing IRB and administrative documents for the grant submission.

Responsibilities

• Provide administrative coordination for large number of international subcontract sites
• Subcontract Preparation And Amendments
• Provide guidance to sites to assist with preparation of budgets, justifications, scopes of work, and fund advance budgets for new subcontracts
• Coordinate subcontract budget amendments
• Interface and correspond with UCSF pre-award team, answering questions and responding to requests
• Gather IRB approvals, hardship letters, PI assurances, registration numbers
• Follow up with UCSF subcontract desk, answering questions and responding to requests
• Communicate with sites, answering questions, providing translations
• Follow up with UCSF post-award team to ensure proper budget allocation
• Provide guidance to subcontract sites on invoice templates and procedures
• Maintain team internal database of subcontract invoices
• Fiscal And Budget Oversight
• Review all subcontract invoices for accuracy before submission for payment
• Meet with sites as needed to answer budget and invoice questions

Qualifications

• Bachelor’s degree in related area and minimum three years of experience / or equivalent experience / training
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Willingness to periodically travel internationally