International Procurement and Logistics Project Coordinator

Procurement & Logistics Project Manager

Responsibilities

• Serve as key decision maker in planning and coordinating procurement and logistics requirements on behalf of government client
• Manage and track procurement requests, purchase orders, and order lifecycle activities
• Maintain centralized visibility into order status, vendors, and delivery timelines
• Cook with internal teams and vendors to resolve procurement issues and delays
• Monitor and track project-related expenditures, including procurements and associated costs
• Support budget management by tracking committed and actual costs
• Identify potential risks related to cost overruns or untracked expenses
• Assist with financial reporting, invoice review, and reconciliation processes
• Coordinate with US Government and Embassy clients to identify best course of action for shipping and logistics of medical equipment and materials
• Support Culmen and Government with arranging import and export documentation
• Track shipments and coordinate delivery of materials and equipment
• Work with internal teams and external partners to ensure timely and accurate delivery
• Identify and resolve logistical challenges, including delays or discrepancies
• Maintain clear visibility into shipment status and delivery timelines
• Serve as lead project coordinator between Corporate, Government and Project stakeholders in regards to procurement and logistics requirements
• Establish and maintain tracking systems to ensure visibility across procurement and logistics activities
• Promote consistency in processes, tools, and documentation across teams
• Ensure all activities align with organizational policies and compliance requirements
• Support audit readiness through organized documentation and traceability
• Serve as a key point of contact for procurement and logistics-related inquiries
• Communicate status updates, risks, and priorities to internal leadership and stakeholders
• Support decision-making by providing accurate and timely data on orders and expenditures
• Manage expectations and coordinate priorities across multiple teams
• Identify process gaps and implement improvements to enhance efficiency and accountability
• Support forward planning by aligning procurement needs with upcoming project activities
• Train and guide team members on tracking processes and best practices

Qualifications

• Strong attention to detail and organizational discipline
• Excellent communication and stakeholder coordination skills
• Analytical mindset with a focus on problem-solving