Internal Meeting and Events Specialist
Spencer Fane LLP · Chicago, IL · 1 mo ago
RemoteRemoteLegal$83k–$93k/yrFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text. Prefer few substantive sections over many thin ones.
We have content: Position Summary (could be About the role). Responsibilities (Primary Responsibilities). Qualifications / Skills (Education, Experience, Systems..., etc). Benefits (listed). Compensation (Pay range). Schedule (40 hrs/week – extensive travel and frequent weekend work required). Also location info maybe part of About the role? Could be included in About the role paragraph.
We need to preserve info. FLSA status maybe minor metadata; could be placed in a short
maybe not needed. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. FLSA status is minor metadata; we could include in a short
under About the role or separate? Probably better to include in About the role paragraph.
We must not create sections with placeholder text. All sections we include must have substantive content.
Thus sections: About the role (includes position summary, location, FLSA status maybe). Responsibilities (list). Qualifications / Skills (maybe combine Qualifications and Skills into one section? The instruction says use headings for Qualifications, Skills separately if content exists. We have both Qualifications and Skills content combined under "QUALIFICATIONS / SKILLS". Could split into Qualifications heading and Skills heading, but they'd be thin. Better to combine into one section maybe "Qualifications and Skills". But the instruction says use headings for those specific headings if content exists. It says: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not mandatory to use all. It says "Prefer a few substantive sections over many thin ones." So we could combine Qualifications and Skills into one section with heading maybe "Qualifications and Skills". However the allowed headings list includes Qualifications and Skills separately; but we can still use a combined heading? The instruction says use those headings for section headings (e.g. ...). It doesn't forbid other headings, but to be safe we could use separate headings but ensure each has substantive content. We have content for both: Qualifications (Education, Experience) and Skills (Systems and Technical Proficiency, Event Planning and Execution, Analysis and Decision Making, Vendor and Contract Management, Organization and Efficiency, Communication and Interpersonal). So we could have two sections: Qualifications and Skills, each with substantive content. That's fine.
Also we have Requirements heading maybe not present; we could skip.
We have Benefits section with list.
Pay section with ranges.
Schedule section with 40 hrs/week – extensive travel and frequent weekend work required.
We must not include boilerplate like DISCLAIMER, PHYSICAL REQUIREMENTS? Physical requirements could be considered part of Qualifications? But it's substantive; we could include under Requirements? But we don't have a Requirements heading; we could create a Requirements section for physical requirements. However the instruction says include a section ONLY when posting has real, specific content for it. Physical requirements are specific content. So we could add a Requirements section with those details. But we need to decide if we want to keep sections minimal. Could combine physical requirements into Qualifications or Skills? Probably better as Requirements.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay, Schedule, Requirements (physical). That's many sections but each substantive.
We must use - for any list of duties/requirements/benefits. For prose use
. For each section we can have a
heading then content.
We need to preserve all substantive information: location, FLSA status, position summary, responsibilities list, qualifications (education, experience), skills list, benefits list, pay ranges, schedule, physical requirements.
We must not repeat job title as heading.
We must not include duplicated lines.
We must remove boilerplate like DISCLAIMER, etc.
Let's extract details.
Position Summary paragraph: "The Internal Meeting & Events Specialist partners with the Internal Meeting & Events Manager to plan and execute attorney and staff meetings, retreats, and events of varying sizes and formats across the United States. Working within established event objectives, programming, budgets, and attendee parameters, the Specialist manages the planning and execution of assigned events from concept through completion. The Specialist researches and evaluates potential event locations, venues, hotels, restaurants, and other event-related services; analyzes options based on event requirements and budget considerations; and provides recommendations to the Internal Meeting & Events Manager. The role also manages event logistics, coordinates vendors and accommodations, monitors timelines and budgets, and makes operational decisions and adjustments within established parameters to support successful event execution. Frequent travel is required to evaluate prospective event destinations and provide on-site management for firm events and retreats."
Location: "Any Spencer Fane Office Location, with a preference for Central and Mountain Time Zone locations (hybrid or remote work environment)". Also FLSA STATUS: Exempt.
We could combine location and FLSA in About the role paragraph.
Responsibilities list: bullet points under PRIMARY RESPONSIBILITIES. We need to capture each bullet.
Let's list them:
- Partner with the Internal Meeting & Events Manager to plan and execute firm meetings, retreats, and other on-site and off-site events for attorneys and staff within established event objectives, programming, budgets, and attendee parameters.
- Travel frequently to prospective event destinations to research and evaluate cities, venues, hotels, restaurants, and other event-related services based on event requirements, budget, attendee needs, service capabilities, and logistical considerations; develop and present recommendations to the Internal Meeting & Events Manager.
- Evaluate vendor proposals and contracts, negotiate terms within established parameters, and coordinate contracted services for venues, hotels, catering, transportation, and other event-related needs.
- Manage assigned event logistics from planning through execution, including vendor coordination, hotel accommodations, air travel, dining, food and beverage selections, schedules, registrations, and other event requirements.
- Develop and manage event timelines and coordinate activities across vendors and service providers to ensure established deadlines and event requirements are met.
- Monitor event expenses and budget considerations throughout the planning process, evaluate alternatives when adjustments are needed, and communicate budget status and overall event costs to the Internal Meeting & Events Manager.
- Develop and maintain relationships with hotels, destination management companies (DMCs), venues, and other event-related vendors and service providers.
- Travel to assigned meetings, retreats, and events to manage on-site execution and serve as the primary firm contact with venues, vendors, and service providers, including coordinating the delivery of contracted services.
- Assess and resolve event-related issues in real time, including vendor, scheduling, logistical, service, and attendee-related matters; evaluate available alternatives, balance event requirements and budget considerations, and make operational decisions and adjustments within established parameters.
- Evaluate matters that fall outside established parameters, develop a recommended course of action based on event objectives, budget considerations, operational impact, and available alternatives, and present recommendations to the Internal Meeting & Events Manager for approval.
- Track and manage event registrations and participation using event-planning software and maintain accurate event information and records.
- Identify opportunities to improve event-planning processes and recommend adjustments that support efficiency, consistency, and timeliness.
- Other duties as assigned.
Qualifications: Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study. Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills: Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred. Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution. Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters. Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion. Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change. Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with internal stakeholders, vendors, venues, hotels, and service providers and adapts communication based on the audience and circumstances.
Benefits: Medical, Vision, Dental, PTO, 401k, Life, Disability
Pay: ranges by location list.
Schedule: 40 hrs./week – Extensive travel and frequent weekend work is required
Physical Requirements: Ability to travel up to 70% of the time, including extended travel and travel during weekends as required by the event schedule. Position generally involves walking or standing for significant periods of time. Ability to occasionally or routinely lift up to 30 to 50 pounds. Ability to efficiently communicate. Ability to perform repetitive motions. Ability to sit, stand and walk required. Ability to reach, lift, climb, balance, stoop and crouch required. Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print. Ability to travel, at times extensively.
We need to output HTML fragment only.
We'll structure:
About the role
... includes position summary, location, FLSA status.
Responsibilities
- ... each bullet
Qualifications
Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study.
Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills
- Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred.
- Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution.
- Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters.
- Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion.
- Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change.
- Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with
for prose. Do NOT repeat job title as heading. Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text. Prefer few substantive sections over many thin ones. We have content: Position Summary (could be About the role). Responsibilities (Primary Responsibilities). Qualifications / Skills (Education, Experience, Systems..., etc). Benefits (listed). Compensation (Pay range). Schedule (40 hrs/week – extensive travel and frequent weekend work required). Also location info maybe part of About the role? Could be included in About the role paragraph. We need to preserve info. FLSA status maybe minor metadata; could be placed in a short
maybe not needed. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. FLSA status is minor metadata; we could include in a short
under About the role or separate? Probably better to include in About the role paragraph. We must not create sections with placeholder text. All sections we include must have substantive content. Thus sections: About the role (includes position summary, location, FLSA status maybe). Responsibilities (list). Qualifications / Skills (maybe combine Qualifications and Skills into one section? The instruction says use headings for Qualifications, Skills separately if content exists. We have both Qualifications and Skills content combined under "QUALIFICATIONS / SKILLS". Could split into Qualifications heading and Skills heading, but they'd be thin. Better to combine into one section maybe "Qualifications and Skills". But the instruction says use headings for those specific headings if content exists. It says: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not mandatory to use all. It says "Prefer a few substantive sections over many thin ones." So we could combine Qualifications and Skills into one section with heading maybe "Qualifications and Skills". However the allowed headings list includes Qualifications and Skills separately; but we can still use a combined heading? The instruction says use those headings for section headings (e.g. ...). It doesn't forbid other headings, but to be safe we could use separate headings but ensure each has substantive content. We have content for both: Qualifications (Education, Experience) and Skills (Systems and Technical Proficiency, Event Planning and Execution, Analysis and Decision Making, Vendor and Contract Management, Organization and Efficiency, Communication and Interpersonal). So we could have two sections: Qualifications and Skills, each with substantive content. That's fine.
Also we have Requirements heading maybe not present; we could skip.
We have Benefits section with list.
Pay section with ranges.
Schedule section with 40 hrs/week – extensive travel and frequent weekend work required.
We must not include boilerplate like DISCLAIMER, PHYSICAL REQUIREMENTS? Physical requirements could be considered part of Qualifications? But it's substantive; we could include under Requirements? But we don't have a Requirements heading; we could create a Requirements section for physical requirements. However the instruction says include a section ONLY when posting has real, specific content for it. Physical requirements are specific content. So we could add a Requirements section with those details. But we need to decide if we want to keep sections minimal. Could combine physical requirements into Qualifications or Skills? Probably better as Requirements.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay, Schedule, Requirements (physical). That's many sections but each substantive.
We must use - for any list of duties/requirements/benefits. For prose use
. For each section we can have a
heading then content.
We need to preserve all substantive information: location, FLSA status, position summary, responsibilities list, qualifications (education, experience), skills list, benefits list, pay ranges, schedule, physical requirements.
We must not repeat job title as heading.
We must not include duplicated lines.
We must remove boilerplate like DISCLAIMER, etc.
Let's extract details.
Position Summary paragraph: "The Internal Meeting & Events Specialist partners with the Internal Meeting & Events Manager to plan and execute attorney and staff meetings, retreats, and events of varying sizes and formats across the United States. Working within established event objectives, programming, budgets, and attendee parameters, the Specialist manages the planning and execution of assigned events from concept through completion. The Specialist researches and evaluates potential event locations, venues, hotels, restaurants, and other event-related services; analyzes options based on event requirements and budget considerations; and provides recommendations to the Internal Meeting & Events Manager. The role also manages event logistics, coordinates vendors and accommodations, monitors timelines and budgets, and makes operational decisions and adjustments within established parameters to support successful event execution. Frequent travel is required to evaluate prospective event destinations and provide on-site management for firm events and retreats."
Location: "Any Spencer Fane Office Location, with a preference for Central and Mountain Time Zone locations (hybrid or remote work environment)". Also FLSA STATUS: Exempt.
We could combine location and FLSA in About the role paragraph.
Responsibilities list: bullet points under PRIMARY RESPONSIBILITIES. We need to capture each bullet.
Let's list them:
- Partner with the Internal Meeting & Events Manager to plan and execute firm meetings, retreats, and other on-site and off-site events for attorneys and staff within established event objectives, programming, budgets, and attendee parameters.
- Travel frequently to prospective event destinations to research and evaluate cities, venues, hotels, restaurants, and other event-related services based on event requirements, budget, attendee needs, service capabilities, and logistical considerations; develop and present recommendations to the Internal Meeting & Events Manager.
- Evaluate vendor proposals and contracts, negotiate terms within established parameters, and coordinate contracted services for venues, hotels, catering, transportation, and other event-related needs.
- Manage assigned event logistics from planning through execution, including vendor coordination, hotel accommodations, air travel, dining, food and beverage selections, schedules, registrations, and other event requirements.
- Develop and manage event timelines and coordinate activities across vendors and service providers to ensure established deadlines and event requirements are met.
- Monitor event expenses and budget considerations throughout the planning process, evaluate alternatives when adjustments are needed, and communicate budget status and overall event costs to the Internal Meeting & Events Manager.
- Develop and maintain relationships with hotels, destination management companies (DMCs), venues, and other event-related vendors and service providers.
- Travel to assigned meetings, retreats, and events to manage on-site execution and serve as the primary firm contact with venues, vendors, and service providers, including coordinating the delivery of contracted services.
- Assess and resolve event-related issues in real time, including vendor, scheduling, logistical, service, and attendee-related matters; evaluate available alternatives, balance event requirements and budget considerations, and make operational decisions and adjustments within established parameters.
- Evaluate matters that fall outside established parameters, develop a recommended course of action based on event objectives, budget considerations, operational impact, and available alternatives, and present recommendations to the Internal Meeting & Events Manager for approval.
- Track and manage event registrations and participation using event-planning software and maintain accurate event information and records.
- Identify opportunities to improve event-planning processes and recommend adjustments that support efficiency, consistency, and timeliness.
- Other duties as assigned.
Qualifications: Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study. Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills: Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred. Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution. Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters. Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion. Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change. Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with internal stakeholders, vendors, venues, hotels, and service providers and adapts communication based on the audience and circumstances.
Benefits: Medical, Vision, Dental, PTO, 401k, Life, Disability
Pay: ranges by location list.
Schedule: 40 hrs./week – Extensive travel and frequent weekend work is required
Physical Requirements: Ability to travel up to 70% of the time, including extended travel and travel during weekends as required by the event schedule. Position generally involves walking or standing for significant periods of time. Ability to occasionally or routinely lift up to 30 to 50 pounds. Ability to efficiently communicate. Ability to perform repetitive motions. Ability to sit, stand and walk required. Ability to reach, lift, climb, balance, stoop and crouch required. Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print. Ability to travel, at times extensively.
We need to output HTML fragment only.
We'll structure:
About the role
... includes position summary, location, FLSA status.
Responsibilities
- ... each bullet
Qualifications
Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study.
Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills
- Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred.
- Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution.
- Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters.
- Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion.
- Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change.
- Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with
. For each section we can have a
heading then content.
We need to preserve all substantive information: location, FLSA status, position summary, responsibilities list, qualifications (education, experience), skills list, benefits list, pay ranges, schedule, physical requirements.
We must not repeat job title as heading.
We must not include duplicated lines.
We must remove boilerplate like DISCLAIMER, etc.
Let's extract details.
Position Summary paragraph: "The Internal Meeting & Events Specialist partners with the Internal Meeting & Events Manager to plan and execute attorney and staff meetings, retreats, and events of varying sizes and formats across the United States. Working within established event objectives, programming, budgets, and attendee parameters, the Specialist manages the planning and execution of assigned events from concept through completion. The Specialist researches and evaluates potential event locations, venues, hotels, restaurants, and other event-related services; analyzes options based on event requirements and budget considerations; and provides recommendations to the Internal Meeting & Events Manager. The role also manages event logistics, coordinates vendors and accommodations, monitors timelines and budgets, and makes operational decisions and adjustments within established parameters to support successful event execution. Frequent travel is required to evaluate prospective event destinations and provide on-site management for firm events and retreats."
Location: "Any Spencer Fane Office Location, with a preference for Central and Mountain Time Zone locations (hybrid or remote work environment)". Also FLSA STATUS: Exempt.
We could combine location and FLSA in About the role paragraph.
Responsibilities list: bullet points under PRIMARY RESPONSIBILITIES. We need to capture each bullet.
Let's list them:
- Partner with the Internal Meeting & Events Manager to plan and execute firm meetings, retreats, and other on-site and off-site events for attorneys and staff within established event objectives, programming, budgets, and attendee parameters.
- Travel frequently to prospective event destinations to research and evaluate cities, venues, hotels, restaurants, and other event-related services based on event requirements, budget, attendee needs, service capabilities, and logistical considerations; develop and present recommendations to the Internal Meeting & Events Manager.
- Evaluate vendor proposals and contracts, negotiate terms within established parameters, and coordinate contracted services for venues, hotels, catering, transportation, and other event-related needs.
- Manage assigned event logistics from planning through execution, including vendor coordination, hotel accommodations, air travel, dining, food and beverage selections, schedules, registrations, and other event requirements.
- Develop and manage event timelines and coordinate activities across vendors and service providers to ensure established deadlines and event requirements are met.
- Monitor event expenses and budget considerations throughout the planning process, evaluate alternatives when adjustments are needed, and communicate budget status and overall event costs to the Internal Meeting & Events Manager.
- Develop and maintain relationships with hotels, destination management companies (DMCs), venues, and other event-related vendors and service providers.
- Travel to assigned meetings, retreats, and events to manage on-site execution and serve as the primary firm contact with venues, vendors, and service providers, including coordinating the delivery of contracted services.
- Assess and resolve event-related issues in real time, including vendor, scheduling, logistical, service, and attendee-related matters; evaluate available alternatives, balance event requirements and budget considerations, and make operational decisions and adjustments within established parameters.
- Evaluate matters that fall outside established parameters, develop a recommended course of action based on event objectives, budget considerations, operational impact, and available alternatives, and present recommendations to the Internal Meeting & Events Manager for approval.
- Track and manage event registrations and participation using event-planning software and maintain accurate event information and records.
- Identify opportunities to improve event-planning processes and recommend adjustments that support efficiency, consistency, and timeliness.
- Other duties as assigned.
Qualifications: Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study. Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills: Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred. Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution. Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters. Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion. Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change. Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with internal stakeholders, vendors, venues, hotels, and service providers and adapts communication based on the audience and circumstances.
Benefits: Medical, Vision, Dental, PTO, 401k, Life, Disability
Pay: ranges by location list.
Schedule: 40 hrs./week – Extensive travel and frequent weekend work is required
Physical Requirements: Ability to travel up to 70% of the time, including extended travel and travel during weekends as required by the event schedule. Position generally involves walking or standing for significant periods of time. Ability to occasionally or routinely lift up to 30 to 50 pounds. Ability to efficiently communicate. Ability to perform repetitive motions. Ability to sit, stand and walk required. Ability to reach, lift, climb, balance, stoop and crouch required. Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print. Ability to travel, at times extensively.
We need to output HTML fragment only.
We'll structure:
About the role
... includes position summary, location, FLSA status.
Responsibilities
- ... each bullet
Qualifications
Education: Bachelor’s degree preferred, preferably in hospitality, event management, or related field of study.
Experience: Minimum of 3+ years of experience planning and executing meetings and events, including responsibility for venue selection, vendor coordination, event logistics, and on-site execution. Previous experience in a law firm or professional services environment preferred.
Skills
- Systems and Technical Proficiency: Intermediate to advanced proficiency with Microsoft Office required. Proficiency with Swoogo or other event-management software highly preferred.
- Event Planning and Execution: Demonstrated proficiency planning and executing events across multiple stages of the event lifecycle, including evaluating venues, coordinating vendors, arranging accommodations and travel, managing food and beverage requirements, maintaining schedules and timelines, and supporting on-site execution.
- Analysis and Decision Making: Evaluates event options by considering established objectives, budgets, service requirements, attendee needs, and logistical factors; develops recommendations based on that analysis; and determines appropriate operational adjustments when circumstances change within established parameters.
- Vendor and Contract Management: Evaluates vendor proposals and contract terms, identifies considerations that may affect event requirements or costs, negotiates within established parameters, and coordinates with vendors and service providers through event completion.
- Organization and Efficiency: Coordinates multiple concurrent event activities, vendors, deadlines, travel arrangements, and logistical requirements while maintaining accurate information, tracking dependencies, and adjusting priorities as event needs and timelines change.
- Communication and Interpersonal: Communicates event requirements, recommendations, changes, and expectations clearly with