Internal Event Specialist

About the Role

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

Responsibilities

• Event Management
  • Lead internal event planning of approximately 25-30 internal events per year
  • Manage event set-up, registration, and break down
  • Assist with collateral materials and promotional items by coordinating with vendors, placing and tracking orders, and troubleshooting
• Board Meetings
  • Lead internal event planning for US Board meetings, including catering, transportation, logistics, and other tasks
  • Create, distribute, and track invites (save the date, invites, reminders) and obtain approvals via Kadince
  • Update lists for additional sends by removing invitees who have RSVP’d
  • Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts
• Vendor Management
  • Manage vendor relationships, including sourcing, onboarding, performance evaluation, and contract coordination
• Event Logistics & Materials Management
  • Track event budgets and reconcile expenses post-event
  • Compile post-event reports including attendance data, feedback summaries, and budget actuals
  • Support virtual and hybrid event coordination, including platform setup, attendee communications, and technical troubleshooting
  • Manage materials such as pop-up banners, tablecloths, signage, and other event items by tracking disbursement and ensuring their return
  • Maintain inventory of supplies (name tags, place cards, etc.) and order supplies when needed
  • Maintain and update US Events team spreadsheets and Bank Wide Calendar
  • Monitor the US Events mailbox, check for messages throughout the day, and respond or forward to the appropriate US Events colleague

Qualifications

• Degree in Hospitality, Communications, Marketing, or related field preferred
• 2-5 years of experience in event coordination or administrative support preferred

Skills

• Strong verbal and written communication, and presentation skills
• Excellent planning and organizing skills
• Strong technical skills: Proficient in Microsoft Office Suite; familiarity with Salesforce is a plus
• Strong time management skills
• Attention to detail is critical
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Kadince or similar approval workflow tools is an asset

How You'll Succeed

• Stakeholder Engagement: Focus on each internal event and connect on a personal level to offer an exceptional experience to each stakeholder. Engage in a highly professional atmosphere and deliver trusted advice.
• Problem-Solving: Listen, ask questions, and put yourself in the event host’s shoes. Act like an owner by understanding the needs and recommending solutions. Remain solution-focused to identify opportunities.
• Efficiency: Understand that everyone's time is valuable and effectively complete requests. Strong knowledge of CIBC internal tools, event platforms, and operational processes.
• Computer Savvy: Easily navigate and focus on multiple software applications and dual monitors.
• Collaboration: Partner effectively with vendors, LOB hosts, and the broader US Events team to ensure seamless event delivery and a consistent stakeholder experience.

Who You Are

• You put our stakeholders first and engage with purpose to find the right solutions.
• You go the extra mile because it’s the right thing to do.
• You’re passionate about people and find meaning in relationships, surrounding yourself with a diverse network of partners.
• You achieve trust through respect and authenticity.
• You love to learn and are passionate about growing your knowledge, knowing there is no limit to what you can achieve.
• You’re goal-oriented, motivated by accomplishing your goals and delivering your best to make a difference.
• You engage with your heart and mind, care about people, and understand different perspectives.
• You listen and learn from the experiences of others.
• Values matter to you. You bring your real self to work and live our values: trust, teamwork, and accountability.

Pay

This role has an expected salary range of $70,000.00 - $80,000.00 for the Chicago market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component.

Benefits

• Medical, Dental, Vision, and Health Savings Account
• Life Insurance, Disability, and Other Insurance Plans
• Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
• Holidays and 401(k)
• Special perks reserved for team members
• MomentMakers: social, points-based recognition program
• Wellbeing support

Schedule

Hybrid: 4 days in office, 1 day remote

Weekly Hours: 40