Intern, Pre-Construction Services

About the Role

Gray Construction is seeking a Pre-Construction Services Intern for its Lexington, KY office in Summer of 2027. This internship offers hands-on experience supporting the pre-construction team with proposal efforts, subcontractor coordination, and document management.

Who We Want

• Currently pursuing a degree in Construction Management, Engineering, or a related field
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work collaboratively in a team environment
• Attention to detail and ability to manage multiple tasks simultaneously
• Hard worker with an appetite for learning
• Energetic, self-motivated individual who enjoys a team environment
• Passion for collaboration and professional development

Responsibilities

• Support the pre-construction team with proposal efforts
• Solicit bids from subcontractors using the web-based platform
• Assist in coordinating proposal and bid package information or the coordination of document release
• Help coordinate tracking bid status, vendor relations, and meeting minutes
• Support the coordination and scheduling of proposal activities
• Organize and save proposal documents
• Call and engage with subcontractors during the proposal phase
• Write scopes of work
• Responsible for take-offs for assigned divisions of work
• Evaluate bids received from subcontractors
• Maintain and update the department's unit rate and lead time tracker
• Maintain and update the department's proposal processes
• Create and maintain departmental electronic files, forms, and brochures
• Conduct research and compile statistical reports
• Assist in composing and processing routine correspondence
• Coordinate and arrange meetings and events, including preparing agendas, reserving and preparing facilities, and transcription of meeting minutes
• Other duties as assigned

Physical Demands & Work Environment

• Frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear
• Occasionally required to climb or balance, stoop, kneel, or crouch
• Must occasionally lift and/or move up to 50 pounds
• Specific vision abilities required include close vision
• Generally normal office environment with moderate noise level and controlled temperature/humidity
• Overtime may be required