INTERMEDIATE CLERK

About the role

Under direction, to perform a variety of clerical and office work of average complexity; and to do related work as required.

Responsibilities

• Performs routine clerical duties such as typing, proofreading, filing, operating office equipment, assisting the public, checking and recording information on records
• Types forms, letters, memoranda, statistical reports and other material from oral direction, rough draft, copy, notes, dictating equipment or other sources
• Reviews work for typographical and formatting errors
• Sorts and files documents and records by appropriate category
• Greets the public, in-person and over the telephone, responding to routine procedural and directional inquiries and/or referring to proper source of information
• Assists public at the counter with completing and processing various forms
• Checks and tabulates statistical data
• Assembles data and prepares reports using discretion to recognize and correct discrepancies
• Operates a computer terminal to enter, modify, or retrieve data
• Receives, sorts, and distributes incoming and outgoing correspondence
• Operates calculator, word processor, and other office equipment
• In certain City departments will perform specialized duties such as preparing legal descriptions, making simple drawings, issuing licenses and permits, and writing receipts for fees

Requirements

• Knowledge of modern office methods, procedures and equipment; English usage, spelling, grammar, and punctuation; basic arithmetic
• Ability to organize and maintain recordkeeping systems; understand and interpret written material; operate a variety of office equipment, including word processor and computer terminal; establish and maintain effective working relationships with supervisors, fellow employees, and the public
• Education/Training: One year of office clerical experience or completion of a full-time, six month business course in a recognized business school or six months of experience in the City’s Work Trainee program
• Ability to type accurately from clear copy at a speed of 45 net words per minute

Supplemental Information

A valid California Class "C" driver's license or equivalent may be required at time of appointment.