Intellectual Property Paralegal

About the role

The Intellectual Property Paralegal will provide comprehensive support across trademark and patent prosecution, portfolio management, docketing, and other intellectual property matters. This position will work closely with attorneys, clients, foreign associates, and outside vendors to ensure filings, deadlines, and portfolio requirements are handled accurately and efficiently. The ideal candidate will bring significant intellectual property experience from a law firm environment and be comfortable independently managing competing deadlines and complex IP portfolios.

Responsibilities

• Prepare and submit U.S. trademark applications, renewals, declarations of use, and other required filings with the USPTO.
• Track trademark prosecution activity, renewals, and critical portfolio deadlines.
• Assist with preliminary trademark research and preparation of search-related materials.
• Develop portfolio summaries, status reports, and other client-facing IP documentation.
• Coordinate international trademark filings and correspondence with foreign counsel.
• Support attorneys throughout U.S. and international patent prosecution matters.
• Prepare patent filing materials, correspondence, and supporting documentation.
• Maintain accurate patent records and monitor upcoming prosecution deadlines.
• Manage relationships and workflows with an outsourced IP docketing provider, including providing instructions, resolving discrepancies, and participating in status meetings.
• Maintain and audit information within IP docketing and portfolio management systems.
• Review upcoming deadlines and communicate action items to attorneys and clients.
• Coordinate trademark renewals, patent annuities, maintenance fees, and related requirements with attorneys, clients, and outside vendors.
• Communicate with clients regarding filing requirements, deadlines, and portfolio updates.
• Assist with billing coordination, filing fees, foreign associate invoices, and other administrative needs.
• Provide support on special projects, portfolio reviews, and additional intellectual property matters as needed.

Qualifications

• 5+ years of intellectual property paralegal experience, preferably within a law firm.
• Strong background in trademark prosecution and IP portfolio management.
• Hands-on experience preparing and filing trademark applications and related documents with the USPTO.
• Experience supporting patent prosecution and preparing patent filing documentation.
• Familiarity with U.S. and international trademark and patent filing processes strongly preferred.
• Working knowledge of USPTO procedures, requirements, and electronic filing platforms.
• Experience working with IP docketing or portfolio management systems.
• Bachelor's degree and/or Paralegal Certificate required.
• Strong proficiency with Microsoft Office; experience with Adobe and document management platforms is a plus.
• Excellent organizational skills with the ability to manage multiple time-sensitive deadlines.
• Strong written and verbal communication skills with a high level of accuracy and attention to detail.

Benefits

• Medical, dental, vision, and 401(k) benefits.
• Flexible hybrid work environment.
• Paid parental leave and tuition reimbursement.
• Professional development and career advancement opportunities.
• Collaborative and team-oriented work environment.

Pay

$100,000–$120,000 annually.

Schedule

Hybrid | Monday–Friday, 9:00 AM–5:00 PM | 35-hour work week.