Insurance Administrator

About the role

Fortune-Johnson is seeking a detail-oriented and organized Insurance Administrator to support our project teams in managing construction-related insurance programs. This role is critical in ensuring compliance with project-specific insurance requirements, maintaining accurate documentation, and coordinating closely with internal and external stakeholders.

Responsibilities

• Prepare and submit Notices of Award to the insurance broker (Alliant).
• Collaborate with Alliant's Insurance Administrator and the Project Team to ensure subcontractors and material suppliers meet insurance compliance standards.
• Maintain and organize all project insurance documentation.
• Track and manage insurance compliance using Insurance Tracking systems and maintain project insurance folders.
• Create and update sample COIs for miscellaneous vendors.
• Provide general administrative support to project teams as needed.

Requirements

• 0-2 years of administrative experience within a fast-paced organization.
• Some knowledge of Construction Insurance preferred, but not required.
• Proficiency with Microsoft Suite.
• Keen attention to detail.
• Excellent organizational skills and ability to prioritize tasks.
• Ability to maintain focus while working in a high level, fast paced environment.
• Ability to effectively organize and manage multiple activities to accomplish desired results.

Core Competencies

• Attention to Detail: Ensures accuracy in documentation and insurance tracking.
• Organization & Time Management: Maintains multiple insurance folders, deadlines, and compliance checklists.
• Communication: Coordinates with internal teams and external partners like Alliant effectively.
• Technical Proficiency: Uses tools like Microsoft Office and Smartsheet to manage data and tasks.
• Knowledge of Insurance Practices: Understands CCIP/OCIP/SDI and basic contract insurance requirements.
• Team Collaboration: Works closely with project teams and supports administrative functions.
• Adaptability: Able to shift focus and manage miscellaneous tasks in a dynamic environment.