Install Coordinator

About the role

Bee's Plumbing, based in West Seattle, serves residential and commercial customers across the greater Seattle area. The Install Coordinator connects the office and field, owning the Excel-based install calendar and backlog schedule, adjusting for job, crew, permit, and inspection changes, maintaining job records in Service Titan, communicating priorities, monitoring backlog, coordinating permits and inspections, tracking labor hours and job costs, and turning data into useful updates for leadership.

Responsibilities

• Build and maintain the install calendar and backlog schedule in Excel, adjusting for changes to jobs, crews, permits, and inspections.
• Keep job records, statuses, and notes current in Service Titan, and communicate changes and priorities to field crews and office staff.
• Monitor the backlog, flag scheduling conflicts and capacity concerns early, and help work through the next steps.
• Prepare and submit plumbing-install permit applications, and track required documents, permit status, and compliance requirements for each job.
• Coordinate inspections with inspectors, technicians, and customers; follow up on results and corrections.
• Track labor hours on install jobs and compare estimated and actual labor and materials using Service Titan data and Excel.
• Maintain reports and trackers, summarize findings for leadership, and investigate discrepancies, trends, and cost overruns that can inform future estimates.

Requirements

• At least two years of scheduling, project coordination, operations, or administrative experience; construction, trades, or service-business experience is helpful.
• Advanced Excel skills, including formulas, pivot tables, lookups, and experience managing frequently updated schedules and trackers.
• Hands-on experience managing jobs and pulling reports in Service Titan.
• Ability to organize multiple jobs and deadlines, spot problems early, and work through changes independently.
• Clear communication with field crews, office staff, inspectors, and customers, plus comfort working with job-cost data.
• Plumbing or construction experience, familiarity with permitting and inspections, and accounting or payroll exposure are welcome but not required.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• 401(k) with company match
• Life insurance
• Employee assistance program (EAP)

Pay

$25 USD - $32 USD

Schedule

Full-time, in person in West Seattle. Monday to Friday, 7:00 AM to 4:00 PM, with occasional flexibility during busy install periods.