Information Technology Asset Manager

About the role

This role is 5 days/week on-site in our NYC (Union Square) office.

Responsibilities

• Own the lifecycle of Legora's entire SaaS and AI portfolio, from enterprise platforms down to the tail of team-level and expensed purchases: intake, renewal, decommissioning, and everything between.
• Based in our New York office, report to the Head of IT.
• Partner with FP&A, Procurement, and Security, and run the function the way an AI-native company should: agents and automation do the repetitive work, your time goes to judgment.
• Track utilization against entitlements, reclaim inactive and duplicate licenses, and rightsize the portfolio against explicit cost-avoidance targets.
• Hunt down shadow IT and shadow AI, expense-report purchases, self-serve signups, free-tier tools, and bring each one under management with an owner, a risk posture, and a renewal date.
• Manage usage- and token-based pricing, and forecast the volatile AI spend that per-seat license counts miss.
• Own software and SaaS vendor relationships as an engineering-level partner: roadmap input, escalations, SLAs, and performance reviews.
• Own the renewals calendar across the full portfolio; forecast and surface renewals well ahead of deadlines so nothing auto-renews by default.
• Partner with Procurement on strategic, high-spend negotiations; own commercial terms and true-ups across the long tail yourself.
• Report utilization, savings, renewal pipeline, AI spend, and compliance to IT leadership and Finance, one number set that FP&A, Procurement, and Security all work from.

Requirements

• 5+ years in software/SaaS asset management, IT vendor management, business systems, IT/enterprise applications, or IT procurement, with clear ownership of license and vendor work.
• Cost optimization: a track record of license rightsizing, renewal negotiation, tool consolidation, and measurable savings.
• Commercial fluency: comfortable owning negotiations and reading licensing models, including consumption/usage-based and AI pricing, true-ups, and contract terms.
• Portfolio tooling: has run SaaS discovery, utilization, and license management at scale (commercial platform, pipelines they built, or both), with grounded opinions on when to buy and when to build.
• Automation & integration: builds with LLM/agent workflows, iPaaS, and scripts against SaaS APIs (e.g., Python), and uses AI tools daily in their own work.
• Identity governance: SSO/SAML/OIDC and SCIM (Okta or Entra) and how access drives license consumption.
• AI-era judgment: has evaluated and governed AI tools and can read AI-vendor data terms.
• Analytical & cross-functional: builds utilization and forecast models, and partners credibly with Finance, Procurement, Security, and tool owners.

Qualifications

• Nice to have: Experience at a legal, financial, or otherwise regulated / high-trust company.
• Nice to have: Has stood up a FinOps practice; exposure to procurement and finance systems (Zip, Coupa, NetSuite, Workday/Adaptive).
• Nice to have: Built process and tooling from scratch at a fast-scaling company.
• Nice to have: Certifications: ITIL, FinOps Certified Practitioner, or ServiceNow CIS-SAM.

Skills

• Software/SaaS asset management
• IT vendor management
• Business systems
• IT/enterprise applications
• Procurement
• Security
• Vendor management
• FinOps
• Configuration, integration & identity
• Governance, security, compliance & reporting

Benefits

• Global collaboration
• Competitive package
• Meaningful work
• In-person environment
• Benefits & Perks