Information Governance Specialist / Management Analyst 2

About the role

The Information Governance Specialist will provide information governance support for the Department of Human Services (DHS) Disability Services Division (DSD).

Responsibilities

• Lead and coordinate DSD’s records retention program by maintaining the division’s master retention inventory, guiding business areas through scheduled review and purging cycles, and ensuring consistent application of retention schedules and compliance requirements.

• Develop and update procedures and training, facilitate a cross-functional retention workgroup, and serve as DSD’s primary liaison to ADSA and other DHS partners to support alignment with enterprise records management standards.

• Provide the core infrastructure for DSD’s program integrity response work by keeping documentation, tracking systems, and workflow processes organized, compliant, and current. It manages shared records, supports litigation hold requirements, maintains templates and shared tools, and coordinates communication workflows to ensure accuracy and alignment across program integrity activities.

• Cook DSD’s internal response process for data requests and federal subpoenas by collaborating with the Data Request Unit and Office of Inspector General. Provide direction, technical assistance, and oversight to ensure timely, accurate, and compliant collection, organization, and initial processing of records.

Requirements

• 1 year professional experience with records management, data governance and compliance OR 3 years advanced technical or paraprofessional experience OR Bachelor’s degree in related field and 2 years of advanced technical or paraprofessional experience.

• Experience must include the following: Interpreting and applying data privacy laws, records retention requirements, and organizational policies to ensure compliance; Analyzing complex requests, determining appropriate response pathways, and collaborating with legal and program staff to resolve issues; Developing procedures, training, and workflow improvements while coordinating records retention activities and supporting cross-functional stakeholders.

Qualifications

• Bachelor’s degree in related field and 2 years of advanced technical or paraprofessional experience.

• Knowledge of the Minnesota Department of Human Services data practices and records management processes, including experience applying the Minnesota Government Data Practices Act.

• Experience developing, updating, and delivering procedures, guidance, and training materials.

• Experience providing clear, actionable direction to staff conducting searches for responsive data.

• Experience serving as an effective liaison to ADSA’s Records Coordinator and other DHS partners.

• Variety of experiences working effectively with others from different backgrounds and/or cultures.

Skills

• Interpreting and applying data privacy laws, records retention requirements, and organizational policies to ensure compliance.

• Analyzing complex requests, determining appropriate response pathways, and collaborating with legal and program staff to resolve issues.

• Developing procedures, training, and workflow improvements while coordinating records retention activities and supporting cross-functional stakeholders.

• Serving as an effective liaison to ADSA’s Records Coordinator and other DHS partners.

• Providing clear, actionable direction to staff conducting searches for responsive data.

• Varied experiences working effectively with others from different backgrounds and/or cultures.

Benefits

• Paid vacation and sick leave

• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)

• Employer paid life insurance to provide support for your family in the event of death

• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

• Tax-free expense accounts for health, dental, and dependent care

Pay

$25.67 - $37.26 / hourly; $53,598 - $77,798 / annually

Schedule

Day shift