Information Governance - Matter Mobility Analyst

Duties And Responsibilities

• Implement firm policy and procedure regarding the firm’s matter mobility process
• Maintain a thorough working knowledge of the technology systems used by IG and their functionality
• Serve as an initial point of contact for lateral attorney arrivals
• Communicate with incoming attorneys, clients, and other firm’s IG departments regarding the matter mobility process
• Serve as an internal resource to answer any questions regarding the matter mobility process
• Cook up the full process for all inbound and outbound information.
• Including, but not limited to
• Analyzing incoming and outgoing information (electronic data and physical content) related to matter mobility
• Memorialization of all actions taken on data in the provided tracking tool and firm’s DMSC
• Collaborate with multiple internal teams (including legal case teams and other Taft departments) to successfully execute all mobility tasks
• Perform initial internal review of records prior to their transfer out of the firm
• Serve as trainer for IM Specialists and legal case teams on best practices for managing information associated with matter mobility
• Troubleshoot issues related to technologies used to manage client and firm information and report on solutions
• Perform database searches and audits as needed
• Aid in information clean-up projects
• Assist with special projects and additional duties as assigned and directed by management

Requirements

• Associate’s degree or equivalent combination of education and experience
• 2+ years’ related experience working in information governance/records administration (i.e. medical records, legal records, etc.)
• Law firm experience, preferred but not required
• Ability to handle and maintain confidential information in a secure manner
• Strong knowledge of Microsoft Excel, Outlook, Teams, and Smartsheet
• Experience in iManage and iCompli, preferred but not required
• Ability to access, input, analyze, and retrieve information from various sources
• Strong written and verbal communication skills
• Strong organizational, customer service, and critical thinking skills
• Ability to support multiple priorities simultaneously, accurately, and professionally
• Ability to work independently and as part of a dispersed team
• Ability to work in a fast-paced environment, under tight deadlines

Qualifications

(Albuquerque, Atlanta, Chicago, Cincinnati, Cleveland, Colorado Springs, Columbus, Dayton, Denver, Detroit, Indianapolis, Minneapolis, Naples, Phoenix, Reno, Washington, D.C. or West Palm Beach)