Import Agent
Phillip Jeffries Ltd · Fairfield, NJ · 3 wk ago
Hybrid$29–$31.5/hrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading with filler/placeholder text. Prefer few substantive sections over many thin ones.
We need to parse the posting.
Content:
- Intro paragraph about Phillip Jeffries, mission, etc. Could be "About the role" or maybe "About the company"? The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (maybe summarizing the role description), Responsibilities (list of duties), Requirements (maybe experience/education), Qualifications (maybe skills?), Skills (maybe specific proficiencies), Benefits (list of benefits), Pay (compensation), Schedule (hybrid schedule). We need to ensure we only include sections if there is real specific content.
Let's extract:
Role description: "We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing environment. Reporting to the Indirect Procurement Manager, this role works closely with internal stakeholders, freight providers, customs brokers, and suppliers to help ensure the accurate movement of goods and documentation across the supply chain. This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week."
That could go under About the role (or maybe Responsibilities). But we have separate Responsibilities section for duties.
Responsibilities: bullet list under "What you will be doing" with sub-sections: Shipment Tracking & Status Support, Import Documentation Support, Freight Administration & Team Support. Each has bullet points.
We need to output - for any list of duties/requirements/benefits. So we can flatten all duty items into a single list? Or we could keep subheadings? The instruction: Use
for section headings, - for any list of duties/requirements/benefits, and
for prose. It doesn't forbid having subheadings inside a section, but they'd be headings too; but we only have defined set of headings. Probably better to keep each duty as
- under a
within Responsibilities section. We can keep the subheadings as plain text inside - maybe? Or we could keep them as inside
- . That's acceptable.
Requirements: "What you bring to the table" includes experience, education, proficiency, etc. Could be Requirements section.
Qualifications: maybe overlapping with Requirements; but we can combine? The instruction says prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly Skills as part of Requirements.
But we need to avoid filler like "commensurate with experience", etc. Not present.
Let's extract specifics:
About the role: we can summarize the role description as prose.
Responsibilities: list all duty bullet points.
Let's collect duty bullet points:
Under Shipment Tracking & Status Support:
- Enter shipment information into tracking systems and tools, ensuring accurate and timely updates.
- Review shipment records for completeness and identify missing information, seeking guidance when necessary.
- Send routine shipment status requests using approved communication templates and document responses received.
- Update shipment milestones, delivery dates, and status information based on verified information.
- Maintain organized and accurate freight tracking records.
- Respond to routine shipment inquiries using confirmed shipment data.
- Escalate shipment delays, conflicting information, or exceptions requiring judgment to management in a timely manner.
Under Import Documentation Support:
- Collecting, labeling, and organizing standard import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.
- Reviewing documentation against established checklists to verify required documents are present and key information aligns with shipment records.
- Entering approved documentation details into designated tracking systems and ERP platforms.
- Identifying incomplete, inconsistent, or unfamiliar documentation and routing it to management for review.
- Maintaining organized, audit-ready electronic files in accordance with established naming conventions and filing standards.
Under Freight Administration & Team Support:
- Preparing shipment reports, status summaries, and supporting documentation using standard templates.
- Gathering required information for freight quote requests and supporting the freight procurement process.
- Recording approved freight costs and shipment details in designated tracking systems.
- Escalating cost discrepancies, vendor service issues, compliance concerns, or other exceptions to management for resolution.
That's all duties.
Now Requirements/Qualifications/Skills:
From "What you bring to the table":
- Up to 2 years of experience in international logistics, import operations, inbound supply chain, or a related field. Experience gained through internships, co-op programs, fellowships, or early-career roles is welcome.
- Exposure to a manufacturing environment is preferred, while familiarity with customs brokerage, freight forwarding, or trade compliance is considered a plus.
- A bachelor's degree in Business, Supply Chain Management, International Trade, Analytics, Engineering, or another quantitative/STEM-related discipline.
- Strong proficiency in Microsoft Excel and the ability to quickly learn and adapt to new systems and technologies.
- Experience working with enterprise software, such as ERP systems, transportation management platforms, reporting tools, or customer support applications.
- Familiarity with Microsoft Dynamics NAV (Navision), Power BI, Freshdesk, EDI systems, and carrier or customs broker portals is advantageous.
- Excellent attention to detail, organizational skills, and the ability to manage data accurately across multiple systems.
- Strong communication skills and a collaborative approach to working across teams and with external partners.
We could split into Requirements (experience, education) and Skills (proficiency, software familiarity, soft skills). But we can combine into one Requirements section with lists.
But we need to avoid filler like "Up to 2 years of experience" is specific. Good.
Now Benefits: list from "The Phillip Jeffries Experience" and "Your Compensation Journey" and "Health Benefits That Take Care of You" and "Time to Recharge" and "Career Elevation" and "Perks at Work". Need to extract specific benefits.
Let's parse:
The Phillip Jeffries Experience: "At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time." That's generic; but we have specific benefits later.
Your Compensation Journey:
- Competitive annual hourly ranging from $29.00 - $31.50, based on your experience and background.
- Annual bonus opportunity to reward your performance
- Cost of Living increases that honor your growth and commitment
- Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Health Benefits That Take Care of You:
- Medical Coverage – low cost to the employee
- Coverage options for spouse, domestic partner, civil union partner, and family
- Health Reimbursement Account (HRA) to offset medical expenses
- Prescription, dental, and vision coverage to support whole-person wellness
- Flexible Spending Accounts (FSAs) for healthcare and dependent care
- Employee Assistance Program that supports your mental, financial, and physical well-being
- Pet insurance for your four-legged companions
Time to Recharge:
- 16 paid personal days each year to relax, recharge, or travel
- Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
- Additional paid time off during our annual company closure between Christmas and New Year’s
- Earn extra paid time off by completing your annual wellness physical
- Up to three paid days each year to give back through volunteer work
Career Elevation:
- Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Perks at Work:
- Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
- Access to Working Advantage with discounts on travel, entertainment, and everyday purchases
Also note: "Phillip Jeffries is an Equal Opportunity Employer..." that's boilerplate to remove.
Now Pay: we have compensation details: Competitive annual hourly ranging from $29.00 - $31.50, based on experience and background. Annual bonus opportunity. Cost of Living increases. Generous retirement plan with automatic company contribution approx 10% with no employee match required.
We could put Pay section with those details.
Schedule: "This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week." That's schedule.
Now we need to decide sections.
Potential sections:
- About the role (intro paragraph)
- Responsibilities (list of duties)
- Requirements (experience, education)
- Skills (proficiency, software, soft skills) maybe combine with Requirements.
- Benefits (list of benefits)
- Pay (compensation details)
- Schedule (hybrid schedule)
We need to avoid filler sections. All have real content.
We could combine Requirements and Skills into one section called Requirements (or Qualifications). But the instruction gave examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to have multiple of those if they have content. But we prefer few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (including experience, education, skills), Benefits, Pay, Schedule. That's 6 sections.
Alternatively, we could have Requirements and Skills separate but they'd be thin? Let's see content: Requirements: experience, education. Skills: proficiency, software, soft skills. Both have several items; could be separate but still substantive. However, to follow "prefer few substantive sections over many thin ones", we might combine them.
Thus sections:
About the role
...
Responsibilities
- ...
...
Requirements
- ...
...
(including experience, education, skills, proficiency, etc.)
Benefits
- ...
...
Pay
...
(maybe list)
Schedule
...
Now we need to ensure we don't include boilerplate like EEO, etc. Also remove duplicated lines. No application instructions.
Now craft HTML.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep all specifics: e.g., list of holidays, etc.
Let's write About the role paragraph: combine the intro sentences: "At Phillip Jeffries, we believe the most beautiful spaces begin with meaningful connections. Since our start in a family garage in 1976, we have grown into a global luxury wallcovering brand trusted by the world’s top designers and architects. Today, our curated collections and dedication to exceptional service set the standard in the industry. That kind of reputation is built by passionate people who know how to sell not just a product, but a story. We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Include a section ONLY when posting has real, specific content for it — never emit heading with filler/placeholder text. Prefer few substantive sections over many thin ones. We need to parse the posting. Content: - Intro paragraph about Phillip Jeffries, mission, etc. Could be "About the role" or maybe "About the company"? The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (maybe summarizing the role description), Responsibilities (list of duties), Requirements (maybe experience/education), Qualifications (maybe skills?), Skills (maybe specific proficiencies), Benefits (list of benefits), Pay (compensation), Schedule (hybrid schedule). We need to ensure we only include sections if there is real specific content.
Let's extract:
Role description: "We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing environment. Reporting to the Indirect Procurement Manager, this role works closely with internal stakeholders, freight providers, customs brokers, and suppliers to help ensure the accurate movement of goods and documentation across the supply chain. This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week."
That could go under About the role (or maybe Responsibilities). But we have separate Responsibilities section for duties.
Responsibilities: bullet list under "What you will be doing" with sub-sections: Shipment Tracking & Status Support, Import Documentation Support, Freight Administration & Team Support. Each has bullet points.
We need to output - for any list of duties/requirements/benefits. So we can flatten all duty items into a single list? Or we could keep subheadings? The instruction: Use
for section headings, - for any list of duties/requirements/benefits, and
for prose. It doesn't forbid having subheadings inside a section, but they'd be headings too; but we only have defined set of headings. Probably better to keep each duty as
- under a
within Responsibilities section. We can keep the subheadings as plain text inside - maybe? Or we could keep them as inside
- . That's acceptable.
Requirements: "What you bring to the table" includes experience, education, proficiency, etc. Could be Requirements section.
Qualifications: maybe overlapping with Requirements; but we can combine? The instruction says prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly Skills as part of Requirements.
But we need to avoid filler like "commensurate with experience", etc. Not present.
Let's extract specifics:
About the role: we can summarize the role description as prose.
Responsibilities: list all duty bullet points.
Let's collect duty bullet points:
Under Shipment Tracking & Status Support:
- Enter shipment information into tracking systems and tools, ensuring accurate and timely updates.
- Review shipment records for completeness and identify missing information, seeking guidance when necessary.
- Send routine shipment status requests using approved communication templates and document responses received.
- Update shipment milestones, delivery dates, and status information based on verified information.
- Maintain organized and accurate freight tracking records.
- Respond to routine shipment inquiries using confirmed shipment data.
- Escalate shipment delays, conflicting information, or exceptions requiring judgment to management in a timely manner.
Under Import Documentation Support:
- Collecting, labeling, and organizing standard import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.
- Reviewing documentation against established checklists to verify required documents are present and key information aligns with shipment records.
- Entering approved documentation details into designated tracking systems and ERP platforms.
- Identifying incomplete, inconsistent, or unfamiliar documentation and routing it to management for review.
- Maintaining organized, audit-ready electronic files in accordance with established naming conventions and filing standards.
Under Freight Administration & Team Support:
- Preparing shipment reports, status summaries, and supporting documentation using standard templates.
- Gathering required information for freight quote requests and supporting the freight procurement process.
- Recording approved freight costs and shipment details in designated tracking systems.
- Escalating cost discrepancies, vendor service issues, compliance concerns, or other exceptions to management for resolution.
That's all duties.
Now Requirements/Qualifications/Skills:
From "What you bring to the table":
- Up to 2 years of experience in international logistics, import operations, inbound supply chain, or a related field. Experience gained through internships, co-op programs, fellowships, or early-career roles is welcome.
- Exposure to a manufacturing environment is preferred, while familiarity with customs brokerage, freight forwarding, or trade compliance is considered a plus.
- A bachelor's degree in Business, Supply Chain Management, International Trade, Analytics, Engineering, or another quantitative/STEM-related discipline.
- Strong proficiency in Microsoft Excel and the ability to quickly learn and adapt to new systems and technologies.
- Experience working with enterprise software, such as ERP systems, transportation management platforms, reporting tools, or customer support applications.
- Familiarity with Microsoft Dynamics NAV (Navision), Power BI, Freshdesk, EDI systems, and carrier or customs broker portals is advantageous.
- Excellent attention to detail, organizational skills, and the ability to manage data accurately across multiple systems.
- Strong communication skills and a collaborative approach to working across teams and with external partners.
We could split into Requirements (experience, education) and Skills (proficiency, software familiarity, soft skills). But we can combine into one Requirements section with lists.
But we need to avoid filler like "Up to 2 years of experience" is specific. Good.
Now Benefits: list from "The Phillip Jeffries Experience" and "Your Compensation Journey" and "Health Benefits That Take Care of You" and "Time to Recharge" and "Career Elevation" and "Perks at Work". Need to extract specific benefits.
Let's parse:
The Phillip Jeffries Experience: "At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time." That's generic; but we have specific benefits later.
Your Compensation Journey:
- Competitive annual hourly ranging from $29.00 - $31.50, based on your experience and background.
- Annual bonus opportunity to reward your performance
- Cost of Living increases that honor your growth and commitment
- Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Health Benefits That Take Care of You:
- Medical Coverage – low cost to the employee
- Coverage options for spouse, domestic partner, civil union partner, and family
- Health Reimbursement Account (HRA) to offset medical expenses
- Prescription, dental, and vision coverage to support whole-person wellness
- Flexible Spending Accounts (FSAs) for healthcare and dependent care
- Employee Assistance Program that supports your mental, financial, and physical well-being
- Pet insurance for your four-legged companions
Time to Recharge:
- 16 paid personal days each year to relax, recharge, or travel
- Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
- Additional paid time off during our annual company closure between Christmas and New Year’s
- Earn extra paid time off by completing your annual wellness physical
- Up to three paid days each year to give back through volunteer work
Career Elevation:
- Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Perks at Work:
- Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
- Access to Working Advantage with discounts on travel, entertainment, and everyday purchases
Also note: "Phillip Jeffries is an Equal Opportunity Employer..." that's boilerplate to remove.
Now Pay: we have compensation details: Competitive annual hourly ranging from $29.00 - $31.50, based on experience and background. Annual bonus opportunity. Cost of Living increases. Generous retirement plan with automatic company contribution approx 10% with no employee match required.
We could put Pay section with those details.
Schedule: "This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week." That's schedule.
Now we need to decide sections.
Potential sections:
- About the role (intro paragraph)
- Responsibilities (list of duties)
- Requirements (experience, education)
- Skills (proficiency, software, soft skills) maybe combine with Requirements.
- Benefits (list of benefits)
- Pay (compensation details)
- Schedule (hybrid schedule)
We need to avoid filler sections. All have real content.
We could combine Requirements and Skills into one section called Requirements (or Qualifications). But the instruction gave examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to have multiple of those if they have content. But we prefer few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (including experience, education, skills), Benefits, Pay, Schedule. That's 6 sections.
Alternatively, we could have Requirements and Skills separate but they'd be thin? Let's see content: Requirements: experience, education. Skills: proficiency, software, soft skills. Both have several items; could be separate but still substantive. However, to follow "prefer few substantive sections over many thin ones", we might combine them.
Thus sections:
About the role
...
Responsibilities
- ...
...
Requirements
- ...
...
(including experience, education, skills, proficiency, etc.)
Benefits
- ...
...
Pay
...
(maybe list)
Schedule
...
Now we need to ensure we don't include boilerplate like EEO, etc. Also remove duplicated lines. No application instructions.
Now craft HTML.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep all specifics: e.g., list of holidays, etc.
Let's write About the role paragraph: combine the intro sentences: "At Phillip Jeffries, we believe the most beautiful spaces begin with meaningful connections. Since our start in a family garage in 1976, we have grown into a global luxury wallcovering brand trusted by the world’s top designers and architects. Today, our curated collections and dedication to exceptional service set the standard in the industry. That kind of reputation is built by passionate people who know how to sell not just a product, but a story. We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing
for section headings, - for any list of duties/requirements/benefits, and
for prose. It doesn't forbid having subheadings inside a section, but they'd be headings too; but we only have defined set of headings. Probably better to keep each duty as
- under a
within Responsibilities section. We can keep the subheadings as plain text inside - maybe? Or we could keep them as inside
- . That's acceptable.
Requirements: "What you bring to the table" includes experience, education, proficiency, etc. Could be Requirements section.
Qualifications: maybe overlapping with Requirements; but we can combine? The instruction says prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly Skills as part of Requirements.
But we need to avoid filler like "commensurate with experience", etc. Not present.
Let's extract specifics:
About the role: we can summarize the role description as prose.
Responsibilities: list all duty bullet points.
Let's collect duty bullet points:
Under Shipment Tracking & Status Support:
- Enter shipment information into tracking systems and tools, ensuring accurate and timely updates.
- Review shipment records for completeness and identify missing information, seeking guidance when necessary.
- Send routine shipment status requests using approved communication templates and document responses received.
- Update shipment milestones, delivery dates, and status information based on verified information.
- Maintain organized and accurate freight tracking records.
- Respond to routine shipment inquiries using confirmed shipment data.
- Escalate shipment delays, conflicting information, or exceptions requiring judgment to management in a timely manner.
Under Import Documentation Support:
- Collecting, labeling, and organizing standard import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.
- Reviewing documentation against established checklists to verify required documents are present and key information aligns with shipment records.
- Entering approved documentation details into designated tracking systems and ERP platforms.
- Identifying incomplete, inconsistent, or unfamiliar documentation and routing it to management for review.
- Maintaining organized, audit-ready electronic files in accordance with established naming conventions and filing standards.
Under Freight Administration & Team Support:
- Preparing shipment reports, status summaries, and supporting documentation using standard templates.
- Gathering required information for freight quote requests and supporting the freight procurement process.
- Recording approved freight costs and shipment details in designated tracking systems.
- Escalating cost discrepancies, vendor service issues, compliance concerns, or other exceptions to management for resolution.
That's all duties.
Now Requirements/Qualifications/Skills:
From "What you bring to the table":
- Up to 2 years of experience in international logistics, import operations, inbound supply chain, or a related field. Experience gained through internships, co-op programs, fellowships, or early-career roles is welcome.
- Exposure to a manufacturing environment is preferred, while familiarity with customs brokerage, freight forwarding, or trade compliance is considered a plus.
- A bachelor's degree in Business, Supply Chain Management, International Trade, Analytics, Engineering, or another quantitative/STEM-related discipline.
- Strong proficiency in Microsoft Excel and the ability to quickly learn and adapt to new systems and technologies.
- Experience working with enterprise software, such as ERP systems, transportation management platforms, reporting tools, or customer support applications.
- Familiarity with Microsoft Dynamics NAV (Navision), Power BI, Freshdesk, EDI systems, and carrier or customs broker portals is advantageous.
- Excellent attention to detail, organizational skills, and the ability to manage data accurately across multiple systems.
- Strong communication skills and a collaborative approach to working across teams and with external partners.
We could split into Requirements (experience, education) and Skills (proficiency, software familiarity, soft skills). But we can combine into one Requirements section with lists.
But we need to avoid filler like "Up to 2 years of experience" is specific. Good.
Now Benefits: list from "The Phillip Jeffries Experience" and "Your Compensation Journey" and "Health Benefits That Take Care of You" and "Time to Recharge" and "Career Elevation" and "Perks at Work". Need to extract specific benefits.
Let's parse:
The Phillip Jeffries Experience: "At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time." That's generic; but we have specific benefits later.
Your Compensation Journey:
- Competitive annual hourly ranging from $29.00 - $31.50, based on your experience and background.
- Annual bonus opportunity to reward your performance
- Cost of Living increases that honor your growth and commitment
- Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Health Benefits That Take Care of You:
- Medical Coverage – low cost to the employee
- Coverage options for spouse, domestic partner, civil union partner, and family
- Health Reimbursement Account (HRA) to offset medical expenses
- Prescription, dental, and vision coverage to support whole-person wellness
- Flexible Spending Accounts (FSAs) for healthcare and dependent care
- Employee Assistance Program that supports your mental, financial, and physical well-being
- Pet insurance for your four-legged companions
Time to Recharge:
- 16 paid personal days each year to relax, recharge, or travel
- Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
- Additional paid time off during our annual company closure between Christmas and New Year’s
- Earn extra paid time off by completing your annual wellness physical
- Up to three paid days each year to give back through volunteer work
Career Elevation:
- Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Perks at Work:
- Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
- Access to Working Advantage with discounts on travel, entertainment, and everyday purchases
Also note: "Phillip Jeffries is an Equal Opportunity Employer..." that's boilerplate to remove.
Now Pay: we have compensation details: Competitive annual hourly ranging from $29.00 - $31.50, based on experience and background. Annual bonus opportunity. Cost of Living increases. Generous retirement plan with automatic company contribution approx 10% with no employee match required.
We could put Pay section with those details.
Schedule: "This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week." That's schedule.
Now we need to decide sections.
Potential sections:
- About the role (intro paragraph)
- Responsibilities (list of duties)
- Requirements (experience, education)
- Skills (proficiency, software, soft skills) maybe combine with Requirements.
- Benefits (list of benefits)
- Pay (compensation details)
- Schedule (hybrid schedule)
We need to avoid filler sections. All have real content.
We could combine Requirements and Skills into one section called Requirements (or Qualifications). But the instruction gave examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to have multiple of those if they have content. But we prefer few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (including experience, education, skills), Benefits, Pay, Schedule. That's 6 sections.
Alternatively, we could have Requirements and Skills separate but they'd be thin? Let's see content: Requirements: experience, education. Skills: proficiency, software, soft skills. Both have several items; could be separate but still substantive. However, to follow "prefer few substantive sections over many thin ones", we might combine them.
Thus sections:
About the role
...
Responsibilities
- ...
...
Requirements
- ...
...
(including experience, education, skills, proficiency, etc.)
Benefits
- ...
...
Pay
...
(maybe list)
Schedule
...
Now we need to ensure we don't include boilerplate like EEO, etc. Also remove duplicated lines. No application instructions.
Now craft HTML.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep all specifics: e.g., list of holidays, etc.
Let's write About the role paragraph: combine the intro sentences: "At Phillip Jeffries, we believe the most beautiful spaces begin with meaningful connections. Since our start in a family garage in 1976, we have grown into a global luxury wallcovering brand trusted by the world’s top designers and architects. Today, our curated collections and dedication to exceptional service set the standard in the industry. That kind of reputation is built by passionate people who know how to sell not just a product, but a story. We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing
for prose. It doesn't forbid having subheadings inside a section, but they'd be headings too; but we only have defined set of headings. Probably better to keep each duty as
- within Responsibilities section. We can keep the subheadings as plain text inside
- maybe? Or we could keep them as inside
- . That's acceptable. Requirements: "What you bring to the table" includes experience, education, proficiency, etc. Could be Requirements section. Qualifications: maybe overlapping with Requirements; but we can combine? The instruction says prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly Skills as part of Requirements. But we need to avoid filler like "commensurate with experience", etc. Not present. Let's extract specifics: About the role: we can summarize the role description as prose. Responsibilities: list all duty bullet points. Let's collect duty bullet points: Under Shipment Tracking & Status Support: - Enter shipment information into tracking systems and tools, ensuring accurate and timely updates. - Review shipment records for completeness and identify missing information, seeking guidance when necessary. - Send routine shipment status requests using approved communication templates and document responses received. - Update shipment milestones, delivery dates, and status information based on verified information. - Maintain organized and accurate freight tracking records. - Respond to routine shipment inquiries using confirmed shipment data. - Escalate shipment delays, conflicting information, or exceptions requiring judgment to management in a timely manner. Under Import Documentation Support: - Collecting, labeling, and organizing standard import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin. - Reviewing documentation against established checklists to verify required documents are present and key information aligns with shipment records. - Entering approved documentation details into designated tracking systems and ERP platforms. - Identifying incomplete, inconsistent, or unfamiliar documentation and routing it to management for review. - Maintaining organized, audit-ready electronic files in accordance with established naming conventions and filing standards. Under Freight Administration & Team Support: - Preparing shipment reports, status summaries, and supporting documentation using standard templates. - Gathering required information for freight quote requests and supporting the freight procurement process. - Recording approved freight costs and shipment details in designated tracking systems. - Escalating cost discrepancies, vendor service issues, compliance concerns, or other exceptions to management for resolution. That's all duties. Now Requirements/Qualifications/Skills: From "What you bring to the table": - Up to 2 years of experience in international logistics, import operations, inbound supply chain, or a related field. Experience gained through internships, co-op programs, fellowships, or early-career roles is welcome. - Exposure to a manufacturing environment is preferred, while familiarity with customs brokerage, freight forwarding, or trade compliance is considered a plus. - A bachelor's degree in Business, Supply Chain Management, International Trade, Analytics, Engineering, or another quantitative/STEM-related discipline. - Strong proficiency in Microsoft Excel and the ability to quickly learn and adapt to new systems and technologies. - Experience working with enterprise software, such as ERP systems, transportation management platforms, reporting tools, or customer support applications. - Familiarity with Microsoft Dynamics NAV (Navision), Power BI, Freshdesk, EDI systems, and carrier or customs broker portals is advantageous. - Excellent attention to detail, organizational skills, and the ability to manage data accurately across multiple systems. - Strong communication skills and a collaborative approach to working across teams and with external partners. We could split into Requirements (experience, education) and Skills (proficiency, software familiarity, soft skills). But we can combine into one Requirements section with lists. But we need to avoid filler like "Up to 2 years of experience" is specific. Good. Now Benefits: list from "The Phillip Jeffries Experience" and "Your Compensation Journey" and "Health Benefits That Take Care of You" and "Time to Recharge" and "Career Elevation" and "Perks at Work". Need to extract specific benefits. Let's parse: The Phillip Jeffries Experience: "At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time." That's generic; but we have specific benefits later. Your Compensation Journey: - Competitive annual hourly ranging from $29.00 - $31.50, based on your experience and background. - Annual bonus opportunity to reward your performance - Cost of Living increases that honor your growth and commitment - Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required Health Benefits That Take Care of You: - Medical Coverage – low cost to the employee - Coverage options for spouse, domestic partner, civil union partner, and family - Health Reimbursement Account (HRA) to offset medical expenses - Prescription, dental, and vision coverage to support whole-person wellness - Flexible Spending Accounts (FSAs) for healthcare and dependent care - Employee Assistance Program that supports your mental, financial, and physical well-being - Pet insurance for your four-legged companions Time to Recharge: - 16 paid personal days each year to relax, recharge, or travel - Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve - Additional paid time off during our annual company closure between Christmas and New Year’s - Earn extra paid time off by completing your annual wellness physical - Up to three paid days each year to give back through volunteer work Career Elevation: - Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success Perks at Work: - Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home - Access to Working Advantage with discounts on travel, entertainment, and everyday purchases Also note: "Phillip Jeffries is an Equal Opportunity Employer..." that's boilerplate to remove. Now Pay: we have compensation details: Competitive annual hourly ranging from $29.00 - $31.50, based on experience and background. Annual bonus opportunity. Cost of Living increases. Generous retirement plan with automatic company contribution approx 10% with no employee match required. We could put Pay section with those details. Schedule: "This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week." That's schedule. Now we need to decide sections. Potential sections: - About the role (intro paragraph) - Responsibilities (list of duties) - Requirements (experience, education) - Skills (proficiency, software, soft skills) maybe combine with Requirements. - Benefits (list of benefits) - Pay (compensation details) - Schedule (hybrid schedule) We need to avoid filler sections. All have real content. We could combine Requirements and Skills into one section called Requirements (or Qualifications). But the instruction gave examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to have multiple of those if they have content. But we prefer few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (including experience, education, skills), Benefits, Pay, Schedule. That's 6 sections. Alternatively, we could have Requirements and Skills separate but they'd be thin? Let's see content: Requirements: experience, education. Skills: proficiency, software, soft skills. Both have several items; could be separate but still substantive. However, to follow "prefer few substantive sections over many thin ones", we might combine them. Thus sections:
About the role
...
Responsibilities
- ... ...
Requirements
- ... ...
Benefits
- ... ...
Pay
...
(maybe list)Schedule
...
Now we need to ensure we don't include boilerplate like EEO, etc. Also remove duplicated lines. No application instructions. Now craft HTML. We need to preserve ALL substantive information; do not invent or summarize away detail. So we must keep all specifics: e.g., list of holidays, etc. Let's write About the role paragraph: combine the intro sentences: "At Phillip Jeffries, we believe the most beautiful spaces begin with meaningful connections. Since our start in a family garage in 1976, we have grown into a global luxury wallcovering brand trusted by the world’s top designers and architects. Today, our curated collections and dedication to exceptional service set the standard in the industry. That kind of reputation is built by passionate people who know how to sell not just a product, but a story. We are seeking a detail-oriented and motivated Imports Agent to support the day-to-day execution of international shipments, import documentation, freight administration, and supply chain operations. This is an excellent opportunity for an early-career professional looking to build experience in global logistics within a fast-paced manufacturing - . That's acceptable. Requirements: "What you bring to the table" includes experience, education, proficiency, etc. Could be Requirements section. Qualifications: maybe overlapping with Requirements; but we can combine? The instruction says prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Possibly Skills as part of Requirements. But we need to avoid filler like "commensurate with experience", etc. Not present. Let's extract specifics: About the role: we can summarize the role description as prose. Responsibilities: list all duty bullet points. Let's collect duty bullet points: Under Shipment Tracking & Status Support: - Enter shipment information into tracking systems and tools, ensuring accurate and timely updates. - Review shipment records for completeness and identify missing information, seeking guidance when necessary. - Send routine shipment status requests using approved communication templates and document responses received. - Update shipment milestones, delivery dates, and status information based on verified information. - Maintain organized and accurate freight tracking records. - Respond to routine shipment inquiries using confirmed shipment data. - Escalate shipment delays, conflicting information, or exceptions requiring judgment to management in a timely manner. Under Import Documentation Support: - Collecting, labeling, and organizing standard import documents, including commercial invoices, packing lists, bills of lading, and certificates of origin. - Reviewing documentation against established checklists to verify required documents are present and key information aligns with shipment records. - Entering approved documentation details into designated tracking systems and ERP platforms. - Identifying incomplete, inconsistent, or unfamiliar documentation and routing it to management for review. - Maintaining organized, audit-ready electronic files in accordance with established naming conventions and filing standards. Under Freight Administration & Team Support: - Preparing shipment reports, status summaries, and supporting documentation using standard templates. - Gathering required information for freight quote requests and supporting the freight procurement process. - Recording approved freight costs and shipment details in designated tracking systems. - Escalating cost discrepancies, vendor service issues, compliance concerns, or other exceptions to management for resolution. That's all duties. Now Requirements/Qualifications/Skills: From "What you bring to the table": - Up to 2 years of experience in international logistics, import operations, inbound supply chain, or a related field. Experience gained through internships, co-op programs, fellowships, or early-career roles is welcome. - Exposure to a manufacturing environment is preferred, while familiarity with customs brokerage, freight forwarding, or trade compliance is considered a plus. - A bachelor's degree in Business, Supply Chain Management, International Trade, Analytics, Engineering, or another quantitative/STEM-related discipline. - Strong proficiency in Microsoft Excel and the ability to quickly learn and adapt to new systems and technologies. - Experience working with enterprise software, such as ERP systems, transportation management platforms, reporting tools, or customer support applications. - Familiarity with Microsoft Dynamics NAV (Navision), Power BI, Freshdesk, EDI systems, and carrier or customs broker portals is advantageous. - Excellent attention to detail, organizational skills, and the ability to manage data accurately across multiple systems. - Strong communication skills and a collaborative approach to working across teams and with external partners. We could split into Requirements (experience, education) and Skills (proficiency, software familiarity, soft skills). But we can combine into one Requirements section with lists. But we need to avoid filler like "Up to 2 years of experience" is specific. Good. Now Benefits: list from "The Phillip Jeffries Experience" and "Your Compensation Journey" and "Health Benefits That Take Care of You" and "Time to Recharge" and "Career Elevation" and "Perks at Work". Need to extract specific benefits. Let's parse: The Phillip Jeffries Experience: "At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time." That's generic; but we have specific benefits later. Your Compensation Journey: - Competitive annual hourly ranging from $29.00 - $31.50, based on your experience and background. - Annual bonus opportunity to reward your performance - Cost of Living increases that honor your growth and commitment - Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required Health Benefits That Take Care of You: - Medical Coverage – low cost to the employee - Coverage options for spouse, domestic partner, civil union partner, and family - Health Reimbursement Account (HRA) to offset medical expenses - Prescription, dental, and vision coverage to support whole-person wellness - Flexible Spending Accounts (FSAs) for healthcare and dependent care - Employee Assistance Program that supports your mental, financial, and physical well-being - Pet insurance for your four-legged companions Time to Recharge: - 16 paid personal days each year to relax, recharge, or travel - Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve - Additional paid time off during our annual company closure between Christmas and New Year’s - Earn extra paid time off by completing your annual wellness physical - Up to three paid days each year to give back through volunteer work Career Elevation: - Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success Perks at Work: - Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home - Access to Working Advantage with discounts on travel, entertainment, and everyday purchases Also note: "Phillip Jeffries is an Equal Opportunity Employer..." that's boilerplate to remove. Now Pay: we have compensation details: Competitive annual hourly ranging from $29.00 - $31.50, based on experience and background. Annual bonus opportunity. Cost of Living increases. Generous retirement plan with automatic company contribution approx 10% with no employee match required. We could put Pay section with those details. Schedule: "This position follows a hybrid work schedule and is expected to be onsite at our headquarters three days per week." That's schedule. Now we need to decide sections. Potential sections: - About the role (intro paragraph) - Responsibilities (list of duties) - Requirements (experience, education) - Skills (proficiency, software, soft skills) maybe combine with Requirements. - Benefits (list of benefits) - Pay (compensation details) - Schedule (hybrid schedule) We need to avoid filler sections. All have real content. We could combine Requirements and Skills into one section called Requirements (or Qualifications). But the instruction gave examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to have multiple of those if they have content. But we prefer few substantive sections over many thin ones. So we could have: About the role, Responsibilities, Requirements (including experience, education, skills), Benefits, Pay, Schedule. That's 6 sections. Alternatively, we could have Requirements and Skills separate but they'd be thin? Let's see content: Requirements: experience, education. Skills: proficiency, software, soft skills. Both have several items; could be separate but still substantive. However, to follow "prefer few substantive sections over many thin ones", we might combine them. Thus sections: