IFIB-ACT-SACT-25-01_#17 – PROTOCOL SPECIALIST

Duties/role

Acting as focal liaison point with Local Authorities.
Developing and maintaining the VIP database.
Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT.
Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits.
Preparing and executing an effective and comprehensive DV programme.
Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details.
Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette.
Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honour, gifts, and various other details.
Maintaining alphabetical biography books of NATO officials and all DVs.
Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements.

Essential Qualifications

• Experience in an international military or governmental agency protocol environment.
• Experience on major joint or international military staff that includes planning of high-level events such as: Conferences, Exercises, Seminars, Ceremonies and high level visits (Preferably within NATO).
• Familiarity with NATO Protocol standards.
• Excellent organizational and communication skills.
• Experience in managing complex schedules.
• Experience in Management of electronic registration using Cvent.
• Experience in Management of protocol software i.e. SocialTables.
• Experience in Management of electronic seating plan drawing tools i.e. Autocad.
• Experience on Database managing tools (Microsoft Access).

Other Considerations

College degree or similar national academic qualification is required. 5 years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree. External of NATO Protocol Course Certificate desired, NOT essential. Ability to work independently, proactively, and resourcefully on several tasks at one time with minimum supervision. Present a mature, professional appearance; interact well with others in International environment. Advanced knowledge of word processing, spreadsheet, project management, and graphics software. Protocol Officer Course or equivalent formal training. Portfolio, Programme and Project management (P3) course is desirable. Previous experience working with Flag/General Officers or equivalent is desirable. Foreign Language proficiency, particularly French is desirable. Fluent in English (written and Oral). Ability to work outside of normal working hours to include weekends and evenings, often on short notice.