Protocol Specialist - USCG

Position Overview

Essential Job Function

• Arcing and coordinating base-wide tours, including itineraries and transportation, for distinguished visits (i.e., Congressional staff, USCG Flag Officers, DHS Staff, other governmental agencies, etc.).
• Leading specialized tours of ALC for visiting groups (i.e., civic organizations, government representatives, schools, and other designated groups).
• Greeting arriving aircraft.
• Arranging for transportation for visitors.
• Escorting guests throughout the base complex.
• Managing and coordinating visitor itineraries.
• Setting up and operating audio/visual equipment for meetings.
• Managing and coordinating the schedule for the Commanding Officer’s Conference Rooms.
• Maintaining and updating weekly briefing materials.
• Keeping the Command Brief (ALC101) current and accurate.
• Regularly attending meetings as required.
• Planning and managing ceremonies, including retirements, promotions, awards, and other events.
• Holding invitations, scripts, speeches, and programs.
• Organizing and assisting in hosting social functions for the Wardroom (Officers).
• Coordinating the recognition program for Enlisted Person of the Quarter, working with USCG Public Affairs, and local media.
• Assisting the CG-AIR Commanding Officer’s Secretary.
• Assisting with other ALC and Command Administrative duties.

Minimum Qualifications

• U.S. Citizen
• Read, write, speak, and comprehend English
• Excellent written and verbal communication skills
• Knowledge of basic arithmetic
• Ability to manage multiple tasks with competing deadlines
• Ability to work with minimal Government oversight
• Obtain Military/DoW Protocol Specialist certification (from the Protocol School of Washington) within 12 months of hire; proof of certification required upon completion
• At least 2 years' experience in protocol and event planning, including applying protocol and etiquette to organize events, coordinate ceremonies, and manage receptions for dignitaries, military and civilian representatives, and high-ranking officials

Desired Qualifications

• 1 year experience in USCG procedures
• Proficiency in ALMIS
• Proficiency in AMMIS