Hyperscale Project Coordinator

About the Role

E2 Optics is an award-winning, Woman-Owned technology integrator leading the data center revolution. Join one of America's fastest-growing tech integrators and help shape the future of connectivity by working with cutting-edge systems in advanced environments. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities in a collaborative, inclusive culture.

Responsibilities

• Follow safe work practices and adhere to company and client worksite safety policies and procedures.
• Workforce Planning, Labor Management & Decision Support
  • Analyze workforce trends, labor utilization, and attendance patterns to identify risks and provide actionable recommendations.
  • Resolve payroll discrepancies, job coding conflicts, and labor allocation issues with minimal supervision.
  • Partner with field leadership to determine corrective actions for attendance, productivity, and compliance concerns.
  • Influence workforce planning decisions, including staffing levels, traveler utilization, and labor forecasting.
  • Develop and implement standardized labor tracking processes to improve data accuracy and operational visibility.
• Project Data Analysis, Reporting & Business Insight
  • Serve as the single source of truth for site-level workforce and project data.
  • Interpret and analyze data including headcount forecasts, labor cost trends, productivity metrics, and schedule performance.
  • Translate data into insights and recommendations that influence project execution strategy.
  • Identify cost, schedule, and resource risks and proactively escalate with proposed solutions.
• Onboarding Strategy, Workforce Readiness & Access Management
  • Oversee end-to-end onboarding strategy to ensure workforce readiness aligns with project demands.
  • Evaluate onboarding timelines, access constraints, and system readiness to prevent delays.
  • Exercise discretion to prioritize onboarding activities based on project needs and constraints.
  • Ensure compliance with training, badging, and system access requirements.
• Operational Coordination & Execution Strategy Support
  • Partner with Project Managers and Superintendents to align labor, schedule, and operational priorities.
  • Provide input and recommendations on scheduling coordination and resource planning.
  • Support billing and financial processes by validating labor data and identifying discrepancies or risks.
  • Drive cross-functional alignment between field teams, project management, and support functions.
• Meetings, Communication & Accountability Management
  • Lead coordination and structure of site-level operational and leadership meetings.
  • Synthesize information from multiple stakeholders to document clear action items and priorities.
  • Track follow-ups and hold teams accountable to commitments and deadlines.
  • Escalate risks, delays, or breakdowns in execution with recommended corrective actions.
• Travel, Logistics & Cost Awareness
  • Analyze and coordinate travel logistics with a focus on cost efficiency and workforce deployment strategy.
  • Maintain visibility into traveler utilization and associated costs.
  • Provide recommendations to optimize travel planning and resource allocation.
• Process Improvement & Operational Excellence
  • Identify inefficiencies in workforce management, reporting, and site operations.
  • Independently develop and implement process improvements, tools, and standardized workflows.
  • Act as the site knowledge hub for operational processes, labor data, and reporting systems.
  • Continuously improve project operations through proactive problem-solving.
• Team Leadership & Administrative Oversight
  • Provide direct supervision, guidance, and support to Administrative Coordinators (ACs).
  • Delegate administrative tasks appropriately while maintaining accountability for accuracy and timeliness.
  • Review and validate administrative outputs including onboarding documentation, timekeeping inputs, and reporting deliverables.
  • Train, mentor, and develop ACs to improve capability, efficiency, and consistency across the site.
  • Establish clear expectations, priorities, and performance standards for administrative functions.
  • Ensure administrative processes align with project needs, company standards, and customer requirements.
• Travel as required by E2 Optics.

Requirements

• High school diploma required; Bachelor’s Degree in Construction Management, Business, or related field preferred.
• 3+ years in construction, telecom, or project coordination.
• Experience with workforce/labor management, project reporting/analytics, and multi-team coordination.
• Experience leading or overseeing administrative or support personnel.
• Strong ownership mindset and accountability.
• Advanced Excel and data analysis capability.
• Working knowledge of P6, labor tracking, and forecasting.
• Ability to manage multiple priorities in fast-paced environments.
• Strong communication and organizational skills.
• Ability to influence without authority.

Benefits

• Competitive pay.
• Opportunities for professional development and career growth.
• BICSI training facilities.
• A supportive and inclusive work environment.
• Health, dental, and vision insurance.
• Paid time off and holidays.

Work Environment and Physical Demands

The standard work environment for this position is an indoors business office and construction environment with moderate noise levels. The role requires:

• Sitting, use of hands and arms, and verbal communication.
• Occasional physical movement such as stooping or kneeling.
• Frequent standing, walking, lifting, and carrying (up to 40 pounds regularly, up to 25 pounds frequently).
• Regularly climbing ladders up to 20 feet.
• Operating equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required.
• Working in tight and confined spaces.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.