Hyperscale Project Coordinator

About the role

E2 Optics is a rapidly growing, woman-owned technology integrator focused on powering the infrastructure for AI, cloud computing, and future tech innovations. Our team collaborates to achieve project goals while prioritizing safety and continuous improvement.

Responsibilities

• Analyze workforce trends, labor utilization, and attendance patterns to provide actionable recommendations to project leadership.
• Partner with field leadership to resolve attendance, productivity, and compliance concerns.
• Influence workforce planning decisions, including staffing levels, traveler utilization, and labor forecasting inputs.
• Develop and implement standardized labor tracking processes to improve data accuracy and operational visibility.
• Serve as the single source of truth for site-level workforce and project data, interpreting and analyzing data including headcount forecasts, labor cost trends, and productivity metrics.
• Translate data into insights and recommendations that influence project execution strategy, identifying cost, schedule, and resource risks and escalating with proposed solutions.
• Oversee end-to-end onboarding strategy to ensure workforce readiness aligns with project demands.
• Support billing and financial processes by validating labor data and identifying discrepancies or risks.
• Drive cross-functional alignment between field teams, project management, and support functions.
• Lead coordination and structure of site-level operational and leadership meetings, synthesizing information from multiple stakeholders to document clear action items and priorities.
• Track follow-ups and hold teams accountable to commitments and deadlines, escalating risks, delays, or breakdowns in execution with recommended corrective actions.
• Analyze and coordinate travel logistics with a focus on cost efficiency and workforce deployment strategy, providing recommendations to optimize travel planning and resource allocation.
• Maintain visibility into traveler utilization and associated costs.
• Identify inefficiencies in workforce management, reporting, and site operations, independently developing and implementing process improvements, tools, and standardized workflows.
• Act as the site knowledge hub for operational processes, labor data, and reporting systems, continuously improving how the project operates through proactive problem-solving.
• Provide direct supervision, guidance, and support to Administrative Coordinators (ACs), delegating administrative tasks appropriately while maintaining accountability for accuracy and timeliness.
• Train, mentor, and develop ACs to improve capability, efficiency, and consistency across the site.
• Establish clear expectations, priorities, and performance standards for administrative functions, ensuring they align with project needs, company standards, and customer requirements.

Requirements

• A high school diploma.
• A bachelor’s degree in Construction Management, Business, or a related field (preferred).
• 3+ years of experience in construction, telecom, or project coordination.
• Experience with workforce/labor management, project reporting/analytics, and multi-team coordination.
• Experience leading or overseeing administrative or support personnel.
• Advanced Excel and data analysis capabilities.
• Working knowledge of P6, labor tracking, and forecasting.
• Ability to manage multiple priorities in fast-paced environments.
• Strong communication and organizational skills.
• Ability to influence without authority.

Qualifications

• Strong ownership mindset and accountability.
• Ability to manage multiple priorities in fast-paced environments.
• Strong communication and organizational skills.
• Ability to influence without authority.

Skills

• Advanced Excel and data analysis capability.
• Working knowledge of P6, labor tracking, and forecasting.
• Ability to manage multiple priorities in fast-paced environments.
• Strong communication and organizational skills.
• Ability to influence without authority.

Benefits

• Competitive pay.
• Opportunities for professional development and career growth.
• BICSI training facilities.
• A supportive and inclusive work environment.
• Health, dental, and vision insurance.
• Paid time off and holidays.

Pay

Competitive compensation package.

Schedule

The standard work environment for this position is an indoor business office and construction environment. The noise level in the work environment is usually moderate. This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so.