Hyperscale Administrative Coordinator

About the role

At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA—we believe in lifting each other up, mentoring with purpose, and celebrating every win.

Responsibilities

• Follow safe work practices and adhere to company and client worksite safety policies and procedures.
• Attendance & Time Entry Support
  • Monitor daily attendance tracker
  • Ensure employees are entering time correctly
  • Follow up on missing or incorrect time entries
  • Support timecard corrections and updates
  • Ensure inputs are clean
• Onboarding Tasks
  • Add employees to systems (Teams, trackers, etc.)
  • Coordinate training logistics
  • Support new hires with system access and training completion
  • Track onboarding checklist completion
• Training & Logistics
  • Manage training logistics (OSHA, internal programs)
  • Track completion and submit records to safety/HR
  • Support career path training coordination
• Maintain office supplies and workspace readiness
• Support IT coordination (basic troubleshooting, requests)
• Assist with document organization and filing
• Schedule meetings and coordinate logistics
• Assist with note-taking and distribution
• Support communication to field teams
• Travel & Logistics Support
  • Assist with travel coordination, including booking support and communication with travelers
  • Maintain basic travel trackers
• General Project Support
  • Provide support to Project Managers, Superintendents, and Project Coordinators
  • Assist with data entry, tracker updates, and miscellaneous operational tasks
• Ad Hoc Support
  • Support site needs as assigned, including events, coordination tasks, and special projects
• Travel as required by E2 Optics.

Requirements

• High School Diploma or GED required
• Administrative or coordination experience preferred
• Strong organization and attention to detail
• Basic Excel and Microsoft Office proficiency
• Ability to follow processes and instructions
• Strong communication and willingness to learn
• Ability to work in a fast-paced environment
• Execute tasks and support processes

Benefits

• Competitive pay
• Opportunities for professional development and career growth
• BICSI training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays

Work Environment and Physical Demands

The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate.

• Requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling
• Frequently required to stand and walk
• Must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds
• Must regularly carry and climb ladders to 20 feet
• Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required
• May be required to work in tight and confined spaces

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.