Scheduling Coordinator

Position Summary

The Family Medicine Residency Program (FMRP) Scheduling Coordinator will act as primary point person for all templating and scheduling related tasks for FMRP faculty, residents and preceptors.

Essential Functions

• Ensure that EPIC templates accurately reflect resident, faculty, and preceptor assignments for each shift
• Ensure that all templates are laid out three (3) months in advance for all residents, faculty, and preceptors
• Identify scheduling conflicts and alert site leadership of any instance that may negatively impact patient care or disrupt the assigned clinical experience for each shift
• Collaborate with Program Director, Clinical Lead, Center Manager and/or Program Manager for schedule modifications that require approval
• Manage time off request from faculty and preceptors
• Provides effective communication regarding any clinical schedule changes to the clinic as necessary in actual time
• Manages the Qgenda scheduling platform and ensure that information populated to Qgenda accurately reflect EPIC schedules
• Manages FMRP schedules email account and responds to requests and notifications daily
• Provide ongoing assessments of templates, rotations, preceptors coverage needs on an ongoing basis
• Set up conference calls, zoom meetings, calendar reminders
• Attends staff clinical team meetings
• Collaborates professionally with team members and partners including non-residency preceptors and external partners to ensure schedules are accurate and that schedules reflect productivity goals for each provider
• Provide regular reporting of coverage needs, monthly clinic schedules, and weekly percentage clinic slots
• Other tasks assigned by FMRP leadership