Scheduling Coordinator

Responsibilities

• Cook up post-offer and pre-employment testing appointments with designated clinic partners to keep hiring timelines on track.
• Confirm candidate information, including demographic details and appointment specifics, to maintain accurate records and reduce scheduling errors.
• Serve as a primary scheduling resource for a high-volume client account with significant near-term hiring activity.
• Communicate clearly with candidates and partner clinics regarding appointment timing, preparation instructions, and any necessary updates.
• Manage a large volume of scheduling requests while prioritizing accuracy, timeliness, and a positive candidate experience.
• Respond to inbound inquiries related to appointment coordination and provide timely support to resolve scheduling issues.
• Work closely with a team of schedulers to maintain coverage, share updates, and support consistent service delivery.
• Track appointment activity and follow up on changes, confirmations, or reschedules as needed to support onboarding progress.

Requirements

• Experience in administrative support, scheduling coordination, or a similar office-based role.
• Ability to manage frequent appointment scheduling tasks with strong attention to detail and accuracy.
• Comfortable handling inbound calls and communicating professionally with candidates and external partners.
• Proficiency in organizing information, maintaining records, and working efficiently in a high-volume environment.
• Strong time management skills with the ability to balance multiple priorities and deadlines.
• Clear written and verbal communication skills for coordinating appointment details and resolving issues.
• Experience with patient scheduling or related appointment-based coordination is preferred.

Qualifications

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans.