(Hybrid) Program Assistant III - School of Nursing at Beckley

About the role

The School of Nursing at Beckley with West Virginia University is currently accepting applications for a (Hybrid) Program Assistant III. The Program Assistant will provide administrative and mission support for the LPN to BSN Program Track Coordinator and nursing program. The Program Assistant will report to the WVU School of Nursing: Beckley Department Chairperson. The selected applicant will begin their contract starting January 2027. The Program Assistant will work 37.5 hours per week; work hours may include some evenings and Saturdays, depending on student teaching/rotation schedules, but will be determined in collaboration with the LPN to BSN Track Coordinator and Department Chair.

Responsibilities

• Provide administrative support to the Track Coordinator and Department Chair.
• Perform daily administrative tasks as required by institutional policies and procedures, state and federal guidelines, and internal instruction.
• Manage multiple work assignments to ensure pre-established deadlines are met.
• Give continuous attention to the clerical, administrative, and operational aspects of the office functions for the department and department members.
• Provide professional customer service representation for the organization and maintain a professional environment, including confidentiality, through all actions and communications.
• Compose correspondence, including letters, reports, proposals, charts, graphs, spreadsheets, forms, and memoranda independently or in accordance with general instructions from the Department Chair, Track Coordinator, and/or faculty members.
• Cook up meeting arrangements for the Department Chair, Track Coordinator, and faculty.
• Maintain various organized filing systems.
• Answer departmental phones, screen calls, and communicate messages.
• Maintain office and nursing program physical space, including inventories of office and nursing equipment/supplies.
• Obtain training as necessary to develop and maintain skills necessary to carry out job duties.
• Provide data necessary for University Reporting and accreditation requirements to the West Virginia RN Board and Commission on Collegiate Education (CCNE) and produce data and statistical compilations from departmental records.
• Maintain current Affiliation Agreements and other clinical rotation-related documents.
• Maintain department and grant budgets by purchasing and reconciling expenditures through WVU accounting systems.
• Function as a liaison to other School of Nursing undergraduate programs on other campuses.
• Aid in skills and simulation lab scheduling, set-up, and clean-up for all student levels.
• Aid in tracking student medical records, background checks, course enrollment projections, and anticipated graduation dates.
• Aid in tracking student grades and GPA to ensure proper implementation of and compliance with the undergraduate progression standards.
• Work with Track Coordinator and Department Chair to prepare documents needed to certify students for graduation and prepare graduation lists.
• Serve as a supervisor for work study students and submit work time in time system.
• Organize and maintain faculty retention, promotion, and tenure (FRPT) files according to SON and University guidelines.
• Support Department Chair in documenting evidence for performance reviews.
• Aid in orienting new faculty/staff/students and maintain documents for new hires/ students.
• Aid in marketing and recruiting of the nursing program.

Requirements

• Associate degree in business, office administration, or a field directly related to the area of assignment.
• A minimum two (2) years of directly related work experience in support of an administrator or work unit, OR equivalent combination of experience and training which provides the required knowledge, skills, and abilities for the duties and responsibilities inherent in the nursing program assistant position.
• All qualifications must be met by the time of employment.

Qualifications

• Knowledge, Skills And Abilities:
  • Microsoft Office including Word, Excel, PowerPoint, and Outlook.
  • Communication platforms, including Teams and Zoom.
  • Organization and filing systems.
  • Communication/public relations skills.
  • Inventory management.
  • Time/calendar management.
• Preferred Qualifications:
  • Experience working in nursing education department.

Pay

Pay Grade: 15

Schedule

Full-time