Hybrid Personal Administrative Assistant

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative/Personal Assistant for a growing nonprofit organization dedicated to supporting mental wellness and community healing initiatives. This is a hybrid opportunity based in Jacksonville Beach, Florida.

Schedule

• Onsite work required Monday, Thursday, and Friday
• Remote work available Tuesday and Wednesday
• Approximately 20 hours per week, typically between 10:00 AM and 4:00 PM

About the role

This is an exciting opportunity for a highly organized, proactive professional who enjoys wearing multiple hats and making a meaningful impact behind the scenes. The Administrative/Personal Assistant will provide executive, administrative, and personal support while helping organize and streamline the day-to-day operations of a home office and small business environment. The ideal candidate is detail-oriented, dependable, and thrives working independently while supporting leadership across a variety of projects and priorities.

Responsibilities

• Manage calendars, schedule appointments, coordinate meetings, answer phone calls, and respond to emails on behalf of leadership.
• Provide administrative and personal assistant support, including organizing files, maintaining records, running occasional errands, and supporting daily office operations.
• Coordinate communications, events, speaking engagements, community partnerships, and program-related activities.
• Create and maintain organized systems, templates, digital files, and office processes to improve efficiency.
• Assist with newsletters, online registrations, social media, and other administrative technology platforms.
• Handle confidential information with professionalism while proactively tracking projects, deadlines, and follow-up items.

Requirements

• Administrative, executive assistant, personal assistant, or office management experience in a small business, nonprofit, or home office environment.
• Strong organizational skills with exceptional attention to detail and the ability to independently manage multiple priorities.
• Professional communication skills with experience handling calendars, correspondence, scheduling, and confidential information.
• Comfortable learning and utilizing common office technology, virtual meeting platforms, digital file management systems, and online communication tools.
• Self-motivated, dependable, adaptable, and committed to providing outstanding administrative support.

Benefits

• Hybrid schedule with remote flexibility on Tuesdays and Wednesdays
• Competitive pay of $20/hour plus mileage reimbursement for approved business travel
• Temp-to-hire opportunity with long-term growth potential
• Flexible daytime schedule
• Opportunity to make a meaningful impact supporting organizations dedicated to healing, wellness, and community engagement

Pay

$20.00 per hour