HVAC & Plumbing Project Manager

About the Role

Total Mechanical Solutions is seeking an experienced Mechanical Project Manager to lead projects in the commercial HVAC and plumbing division. The role is responsible for ensuring projects are executed on time, within budget, and to the highest quality standards while maintaining strong relationships with clients, subcontractors, vendors, and field teams.

Who We Are

At Total Mechanical Solutions, we are a trusted partner delivering excellence in mechanical systems, from complex HVAC builds to large‑scale plumbing installations. Our collaborative, team‑oriented culture emphasizes employee growth, training, and career advancement, investing in the success of our staff while driving innovation in the mechanical contracting industry.

Key Responsibilities

• Review project plans, specifications, and permits to ensure compliance and readiness.
• Manage distribution of contract documents to field managers, subcontractors, and vendors.
• Lead the submittal process—coordinate with vendors, create and track logs, and ensure compliance with project requirements.
• Spearhead procurement efforts, including issuing purchase orders, buy‑outs, and tracking delivery schedules.
• Develop, issue, and manage subcontractor contracts and pay applications.
• Generate, review, and track RFIs (Requests for Information) to maintain project clarity and progress.
• Coordinate communication with general contractors, subcontractors, vendors, and field staff.
• Track daily project documentation, including timesheets, correspondence, and progress reports.
• Manage and process change orders, ensuring scope and cost adjustments are properly documented.
• Lead or attend project progress meetings, maintaining an updated calendar of events and deliverables.
• Oversee close‑out procedures, including as‑builts, punch lists, O&M data, warranty letters, and attic stock.
• Provide mentorship and training to project staff, ensuring consistent team development.
• Monitor and manage job costs, budgets, and financial performance of projects.

Qualifications

• 2–5+ years of mechanical and plumbing project management experience.
• Strong knowledge of HVAC and plumbing systems in commercial construction.
• High school diploma required; bachelor's degree in construction management, engineering, or a related field preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to interpret plans, specifications, and contract documents.
• Excellent written and verbal communication skills; Spanish bilingual skills a plus.
• Strong organizational skills with the ability to prioritize under tight deadlines.
• Proven ability to build and maintain strong professional relationships.
• Demonstrated leadership, problem‑solving, and decision‑making abilities.
• Ability to regularly visit job sites and navigate active construction environments safely.
• Must meet physical requirements for site work, including walking uneven terrain, climbing, and standing for extended periods.
• Background check will be completed as part of the onboarding process, in compliance with applicable laws.

Benefits

• Competitive Base Salary ($70,000–$140,000 per year, based on experience)
• Medical, Dental, and Vision Insurance
• Health Reimbursement Account (HRA)
• Paid Time Off (Vacation, Holidays, Sick Leave)
• Retirement Savings Program
• Company Vehicle or Vehicle Reimbursement
• Tech Package (Laptop/Tablet Provided)
• Paid Training, Certifications, and Professional Development
• Annual Company Trips and Events

Pay

Competitive Base Salary: $70,000–$140,000 per year, based on experience.

Schedule

• Full‑Time — Monday to Friday
• Availability for occasional weekend work, depending on project demands
• Location based in Ruther Glen, VA; projects span the Washington, D.C. to Richmond region with travel to various job sites required