HVAC/Plumbing Project Manager

About the role

Together We Build – Partnership, Innovation, Excellence, and Safety Feldkamp Mechanical is part of Kelso Industries, with 3,500+ employees across 29 operating companies, delivers top HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a high-performing team.

The Project Manager is responsible for the successful execution of assigned projects from buy-out through construction and closeout. This role manages subcontractor and material procurement, project budgets, schedules, submittals, and change orders, and serves as the primary point of coordination among the general contractor, field team, suppliers, and company leadership to ensure projects are delivered on time, within budget, and to the required quality and safety standards.

Responsibilities

• Buy-Out Phase: Send introduction email to client covering submittals, materials, lead times, permits, start date, and schedule; review plans, specifications, and RFIs, complete estimate takeoff; buy out subcontractors, materials, and suppliers (coordinate supplier releases and delivery dates per project schedule, award vendors and issue purchase orders, release lay schedule and shop drawings); attend handoff meeting with Estimating to review estimated budget and productions; attend general contractor coordination meetings; review and understand contract (scope mark-ups and negotiations, create schedule of values, request reports from Estimating, understand bid day agreements and key contractual issues); coordinate with General Superintendent on production schedule; create project budget (release buyout funds, add/deduct schedule per Superintendent's schedule, escalate/reconcile budget overruns to leadership, rebuy out job if necessary); ensure project team buys in to established production rates; manage submittals through review and approval; complete project job set-up; pull and confirm permits (right-of-way, building, fire line); manage change orders related to drawing revisions; prepare and facilitate internal project kickoff meeting and follow up on action items (distribute documents prior, document and distribute action items with responsibilities/due dates, follow up on open items); confirm critical milestones and associated dates (alignment of material procurement plan with project schedule, final plans, contract duration dates and deadlines).
• Construction Phase: Provide materials support by tracking/following up on long-lead and backordered items, address vendor/supplier issues, delays, and change orders; manage project schedule by reviewing/updating production weekly and two-week look-ahead, documenting delays/deviations, notifying general contractor of impacts; manage change orders (review, ensure timely pricing, process, receive approval, follow contractual terms, follow up on outstanding, resolve open change orders with incurred cost at least twice weekly, update budgeted cost/hours for change orders); conduct job site visits (attend required GC in-person meetings, visit site at least monthly or as needed, understand progress/work in place relative to job cost/projections, review costs, productivity, weekly look-ahead plan with foreman); manage cost and productivity (review/sign off invoices within five business days, update cost projections weekly, monitor large outstanding material/subcontractor invoices, review material quantities ordered vs budgeted, distribute production reports to foreman/s