HV Business Operations Coordinator (Remote)

Position Responsibilities and Duties

• Stresses the importance that safety is the most important function, ensuring that all employees follow safe practices while working
• Assist Service Managers in day-to-day coordination and management of business operational activities
• Monitor, control and manage business operations to meet client expectations and company goals
• Liaise between customer and management to ensure smooth operations delivery
• Cookordination and management of project tasks to ensure project delivery within allotted budget and timelines
• Ensure compliance with company standards and procedures
• Build and maintain strong customer relationship through regular meetings and communications
• Lead internal project meetings with various stakeholders and document project meetings (write minutes)
• Schedule and participate in external project meetings and document project meetings
• Manage to completion multiple high priority project issues to a timely completion
• Evaluate current operational performance and provide strategic plan for improvements
• Provide direction and guidance to internal teams to achieve performance targets
• Identify problems in operations process and resolve them in quickly and timely manner
• Follow standard operating procedures for efficient business operations
• Maintain clear and accurate operations documents/procedures for reference purposes
• Able to perform all essential administrative duties
• Set up and maintain project filing system
• Cost code vendor invoices and/or verify correct codes
• Prepare and document extra work orders
• Notify subcontractors regarding change orders, follow-up on change orders
• Prepare subcontracts and purchase orders
• Aid Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals
• Track CMMS work orders and review for completeness and approve/reject for invoicing
• Create invoices for review and approval by PM prior to submission to Owner
• Assessing and suggest improved processes, collaborate on new technologies, and coordinate with SOLV Energy management regarding the implementation of these improvements
• Champion diversity and inclusion as an unconscious part of SOLV Energy culture

Minimum Skills or Experience Requirements

• 2+ years of experience dealing with Contracts and Change Order Management
• High School Diploma or GED
• Basic knowledge of ERP Systems
• Ability to use independent judgment, self-starting
• Foster a spirit of collaboration between teams
• Experience working for a diverse multi-disciplined employee-owned company
• Strong communication skills to clearly articulate vision into an executable plan