HV Business Operations Coordinator (Remote)

Job Description

The HV Business Operations Coordinator will monitor, control, and manage business operations to meet customer expectations and company goals. This role is fully remote.

Position Responsibilities and Duties

• Stresses the importance of safety, ensuring all employees follow safe practices.
• Aid Service Managers in coordinating and managing business operational activities.
• Monitor, control, and manage business operations to meet client expectations and company goals.
• Liaise between customers and management to ensure smooth operations delivery.
• Coordinate and manage project tasks to ensure project delivery within budget and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationships through regular meetings and communications.
• Lead internal project meetings with various stakeholders and document project meetings (write minutes).
• Schedule and participate in external project meetings and document project meetings.
• Manage to completion multiple high-priority project issues in a timely manner.
• Evaluate current operational performance and provide strategic plans for improvements.
• Provide direction and guidance to internal teams to achieve performance targets.
• Identify problems in operations processes and resolve them quickly and efficiently.
• Follow standard operating procedures for efficient business operations.
• Maintain clear and accurate operations documents and procedures for reference.
• Ability to perform all essential administrative duties.
• Set up and maintain project filing systems.
• Cost-code vendor invoices and/or verify correct codes.
• Prepare and document extra work orders.
• Notify subcontractors regarding change orders, follow-up on change orders.
• Prepare subcontracts and purchase orders.
• Assist Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals.
• Track CMMS work orders and review for completeness and approve/reject for invoicing.
• Create invoices for review and approval by PM prior to submission to Owner.
• Assess and suggest improved processes, collaborate on new technologies, and coordinate with SOLV Energy management regarding the implementation of these improvements.
• Champion diversity and inclusion as an unconscious part of SOLV Energy culture.

Minimum Skills or Experience Requirements

• 2+ years of experience dealing with Contracts and Change Order Management.
• A High School Diploma or GED.
• Basic knowledge of ERP Systems.
• Ability to use independent judgment, self-starting.
• Experience working for a diverse multi-disciplined employee-owned company.
• Strong communication skills to clearly articulate vision into an executable plan.

Objectives or Goals to Measure Performance

• Adherence to Company policies and Corporate Procedures Manual.
• Current and standardized job-site files.
• Timely and accurate preparation of extra work orders, subcontracts, purchase orders, and expediting status.
• Customer/Client satisfaction.
• Improved personal professional growth and education.
• Positive project team attitude.

Benefits

• Medical, dental, vision, basic life, and disability insurance.
• Eligibility for enrollment in the company’s 401(k) plan.
• Vacation, sick, and holiday pay.

Compensation Range

$60,632.00 - $75,732.80

Pay Rate Type

Salary

Job Number

J13320