Human Resources Specialist w/ Recruiting Support

About the role

Rugiet Health is a fast-growing, Austin-based direct-to-consumer telemedicine company that provides compounded medications through a digital platform. The company is committed to improving men's and women's health and hormone optimization by offering personalized solutions.

Responsibilities

• Human Resources Operations (60-70%):
• Onboarding & Offboarding: Coordinate and facilitate the onboarding process, prepare new hire packets, coordinate IT setup, conduct HR orientations, and ensure a smooth transition into the company. Support offboarding logistics as needed.
• HRIS Management: Maintain accurate employee data within the HRIS, processing new hires, changes, and terminations.
• Employee Support: Serve as a frontline resource for basic HR inquiries from employees regarding policies, benefits, and general HR processes, escalating complex issues to appropriate team members.
• Compliance Support: Assist with ensuring HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Program Support: Support various HR initiatives and programs, such as employee engagement activities, performance management cycles, and benefits administration.
• Documentation: Assist in developing, organizing, and maintaining HR documents, policies, templates, and employee handbooks.
• Recruiting Support (30-40%):
• Full-Cycle Coordination: Own the end-to-end interview scheduling process, including coordinating complex calendars, sending invitations, and managing logistics for all candidate interviews (phone, video, in-person).
• Candidate Experience: Ensure a positive and seamless candidate experience from initial contact through offer acceptance, providing timely communication and acting as a primary point of contact for candidate inquiries.
• ATS Management: Maintain meticulous data integrity within the ATS, ensuring all candidate information, interview feedback, and process stages are accurately recorded.
• Job Posting & Sourcing: Assist in drafting, posting, and refreshing job requisitions across various job boards, social media platforms, and university career sites. Conduct initial resume screening and basic sourcing to identify qualified candidates.
• Reporting: Generate regular reports on recruiting metrics (e.g., time-to-fill, source of hire, candidate pipeline status) to help optimize our talent acquisition strategies.
• Offer Process Support: Prepare offer letters, background check initiation, and new hire paperwork, ensuring accuracy and timely delivery.

Requirements

• 2-4+ years of combined experience in Human Resources Coordination, Recruiting Coordination, HR Operations, or a similar generalist role.
• Proven experience owning interview scheduling and managing candidate pipelines efficiently.
• Proficiency with Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills, with a professional and friendly demeanor.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of discretion and ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Proactive, self-motivated, and a quick learner.
• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• Bonus points if you have:
• Experience working in a high-growth startup environment.
• Experience in the direct-to-consumer (D2C) or healthcare/telemedicine industry.
• Experience supporting remote and hybrid teams.

Qualifications

• Proven success in HR operations and recruiting coordination roles.
• Experience with HRIS and ATS systems.
• Excellent organizational and communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Confidentiality and integrity in handling sensitive information.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Self-motivation and willingness to learn new skills.

Skills

• Strong interpersonal and communication skills.
• Effective problem-solving and decision-making abilities.
• Ability to manage multiple tasks simultaneously.
• Attention to detail and accuracy in record-keeping.
• Knowledge of HR best practices and compliance requirements.
• Experience with HRIS and ATS systems.
• Ability to work independently and as part of a team.

Benefits

This is a hybrid work arrangement, offering flexibility and a supportive team environment. There is an opportunity for extension or conversion to a full-time role based on performance and business needs.

Pay

Compensation is commensurate with experience.

Schedule

The role is currently a full-time position, with a hybrid work schedule.

To Apply

Please submit your resume, LinkedIn profile, and a brief cover letter outlining your relevant experience, your interest in this role, and how you can contribute to Rugiet Health’s mission.