Human Resources Specialist I/ Receptionist

About the role

This position involves performing administrative duties, maintaining Personnel Department records and files, and providing assistance to District employees and applicants.

Responsibilities

• Answer phones and direct phone calls to appropriate staff member; take messages.
• Greet visitors and direct them to proper location.
• Receive, sort and distribute daily mail/deliveries.
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
• Report immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitor.
• Research and complete verifications of service as necessary.
• Process Personnel Action Forms for classified hourly employees.
• Ensure that all employees receive an annual evaluation pursuant to District policies.
• Interface with employees and the public regarding questions on personnel procedures.
• Maintain employee and applicant files.
• Maintain accuracy and confidentiality of current and archived personnel filing systems.
• Analyze applications and/or personnel forms to ensure that they are accurate and complete.
• Complete office purchases, process purchase requisitions and invoices for payments.
• Maintain a high level of confidentiality with personnel records and information.
• Adhere to all District policies and regulations.

Requirements

• High School Diploma or GED required.
• Three years secretarial/clerical experience required.
• Excellent customer service skills required.
• Professional image required.
• Strong verbal and interpersonal skills required.
• Preference: Inupiaq speaking and cultural experience preferred.
• Experience in a personnel or human resource office preferred.
• Valid Alaska Driver License preferred.

Qualifications

• Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word).
• Working knowledge of federal, state, and local personnel/human resource policies and procedures.
• Ability to read, explains, and applies complex rules, regulations and procedures.
• Ability to communicate effectively with others, orally and in writing.
• Ability to maintain effective working relationships with a variety of individuals.
• Ability to deal firmly and tactfully with employees and managers.
• Ability to write clearly and concisely.
• Ability to work effectively under pressure.
• Ability to develop procedures and methods.
• Ability to analyze situations accurately and take prompt, effective action.
• Ability to accurately figure contracts and related documents.

Skills

• Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word).
• Ability to read, explains, and applies complex rules, regulations and procedures.
• Ability to communicate effectively with others, orally and in writing.
• Ability to maintain effective working relationships with a variety of individuals.
• Ability to deal firmly and tactfully with employees and managers.
• Ability to write clearly and concisely.
• Ability to work effectively under pressure.
• Ability to develop procedures and methods.
• Ability to analyze situations accurately and take prompt, effective action.
• Ability to accurately figure contracts and related documents.

Benefits

• Work Year: Year Round
• Salary Range and Minimum Salary Grade: Grade 15 $25.55 - $39.41 (based on experience)

Pay

• Grade 15 $25.55 - $39.41 (based on experience)

Schedule

• Year Round