Human Resources Specialist

St. Catherine's School is an Episcopal day school in Richmond, Virginia, founded in 1890 enrolling roughly 950 girls age 3 through grade 12. Located on a 16-acre campus in the western part of the city, St. Catherine's core values include pursuing academic excellence, developing character, nurturing spiritual growth, celebrating individuals, and building community. The school provides a rigorous education that prepares girls with diverse perspectives for a lifetime of learning, leadership, and service in a global community.

This is a salaried, non-exempt, part-time, 12-month position with a standard work week schedule of 8:00am–12:00pm, flexible.

Responsibilities

• Recruitment & Talent Acquisition
  • Coordinate the full-cycle onboarding process for faculty, staff, and seasonal positions
  • Develop and post job advertisements on various recruiting platforms (Workable, NAIS, VAIS, NAES, etc.)
  • Act as back-up for drafting employment contracts and offer letters
  • Maintain candidate tracking spreadsheets
  • Partner with division heads to identify staffing needs and improve recruitment strategies
• Employee Onboarding
  • Coordinate all pre-employment requirements, including background checks, employment eligibility verification (Form I-9), and required employment documentation
  • Ensure all required employment forms, acknowledgements, and benefit enrollments are completed accurately and turned in to Payroll and Benefits Manager for processing
  • Coordinate technology, building access, and new hire setup with internal departments
  • Serve as a resource for new employees during their transition into the School community
• Compliance & Child Day Center Licensing
  • Maintain compliance with Virginia Department of Education Child Day Center Licensing regulations related to personnel records and staff qualifications
  • Monitor required background checks, fingerprinting, child abuse registry searches, staff health form documentation, and other licensing requirements
  • Track required employee certifications, annual trainings, and professional development
  • Maintain documentation supporting licensing inspections and audits
  • Work with Lower School to stay current on applicable federal, state, and local employment laws and licensing requirements
• Human Resources Administration
  • Maintain accurate and confidential employee personnel files, both electronic and paper
  • Report and document employee status changes, promotions, transfers, salary adjustments, and separations
  • Maintain HRIS data and ensure accuracy of employee records
  • Assist with benefits enrollment during open enrollment and throughout the year
• Payroll Support
  • Serve as backup for payroll processing
  • Ensure payroll records are accurate and maintained in accordance with established procedures
  • Assist employees with payroll-related questions as needed
• General Responsibilities
  • Maintain strict confidentiality of employee information
  • Assist with HR reporting, audits, and special projects
  • Recommend process improvements that increase efficiency and enhance employee service

Requirements

• Associate's degree in Human Resources, Business Administration, or a related field preferred, or three or more years of progressively responsible Human Resources experience
• Experience in recruitment and onboarding required
• Experience supporting payroll processes preferred
• Experience in a school or nonprofit environment preferred
• Some knowledge of Virginia Department of Education Child Day Center Licensing regulations is strongly preferred
• HR certification (SHRM-CP, SHRM-SCP, PHR, or equivalent) preferred but not required
• Proficiency in Google Suite/Microsoft Office, including spreadsheets
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team
• High level of accuracy, attention to detail, professionalism, and confidentiality

Physical Demands and Work Environment

While performing the duties of this position, the employee is required to:

• Sit, stand, walk, use hands to grasp, handle and feel objects, tools, or controls
• Reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, and crawl
• Talk and hear, engage in moderately strenuous physical activity both indoors and out, and smell
• Occasionally lift or move up to 50 pounds
• Use close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Become CPR and First Aid Certified