Human Resources Specialist

Essential Duties and Responsibilities

• Review and validate employee timecards, attendance records, and payroll data to ensure accuracy
• Process bi-weekly payroll accurately and on time for all employees
• Process payroll-related changes, including new hires, terminations, pay adjustments, deductions, and garnishments
• Respond to employee payroll inquiries and resolve discrepancies in a timely and confidential manner
• Maintain payroll records and ensure compliance with federal, state, and local wage and tax regulations
• Schedule and coordinate employee performance review meetings
• Enter and maintain accurate employee information in HR systems (HRIS)
• Process employee status changes and time record adjustments
• Ensure all employment details are correctly communicated to payroll
• Aid in benefits administration, including new hire, life event, and open enrollment
• Coordinate benefits orientation for new hires
• Help employees with basic benefits-related inquiries
• Send onboarding materials to new hires and ensure completion of new hire documentation
• Support HR and IT in offboarding processes
• Aid in backup to the HR Generalist with interview scheduling and candidate communication
• Prepare and send offer and rejection communications
• Support onboarding efforts for new hires, including status changes and orientation logistics
• Maintain and update personnel files, job descriptions, and employee records
• Support documentation efforts for I-9s, compliance forms, and status change forms
• Aid in organizing and maintaining HR policies and SOPs
• Participate in the coordination of HR-led events such as quarterly meetings and company activities

Knowledge, Skills & Abilities

• Strong verbal, written and interpersonal communication skills
• Ability to effectively present information and respond to questions from employees and/or management
• Maintain high level of confidentiality and professionalism
• Understands diversity and the importance of fostering an open and respectful work environment
• Strong Microsoft Office ability - Outlook, TEAMs, Word, Excel, PowerPoint
• Good knowledge of HR compliance - benefits, 401k, FMLA and short-term disability (preferred)
• Basic knowledge of ATS and HRIS functions (preferred)
• Ability to handle conflict and perform comfortably in a changing, fast-paced environment
• Manage multiple tasks in order to meet deadlines with attention to detail
• Demonstrated initiative and resourcefulness
• Work well independently, yet is cooperative in working with team members

Qualifications & Experience

• Associate’s or Bachelor’s degree in Human Resources or Business Administration or related field or equivalent work experience is required
• At least 1-2 years of HR experience in a production/manufacturing environment is preferred