Human Resources Secretary

About the Role

Provide secretarial assistance to the Human Resources department, including greeting visitors, answering incoming telephone calls, and managing a variety of administrative tasks.

Responsibilities

• Greet visitors, answer incoming telephone calls, provide appropriate information or take messages, and refer to appropriate staff.
• Plan, organize, maintain, and update a variety of files, communications, records, and databases.
• Prepare correspondence, reports, documents, and memos working from notes and direction; compose routine correspondence independently.
• Review, complete, and process verification of employment and subpoena requests.
• Prepare Board of Education meeting documents and reports.
• Prepare, maintain, and communicate job postings.
• Serve as the primary point of contact for substitute questions and paperwork processing.
• Review and process absence exceptions requiring HR administration approval (e.g., family-leave day and excused without pay).
• Complete fingerprint-based criminal background checks, process, and file the results.
• Manage and maintain the ID badge program, the annual ID badge rollover, and ongoing building ID badge needs.
• Support the student teacher onboarding process.
• Manage the district tutor list.
• Provide general secretarial assistance to departmental staff: copying, filing, distributing mail, faxing, data entry, verifications of employment, and labeling.
• Serve as back-up to the reception desk as needed.
• Use personal computer and general office equipment; demonstrate proficiency with District-provided technology and computer-based programs to manage files, communication, records, and databases.
• Perform other duties as assigned.

Working Conditions

Office setting.

Pay

$21.25–$23.30 per hour.

Benefits

Benefits as described in the IPCA contract (2026–30).