Human Resources Regional Assistant I, II, III - Kauai Personnel Regional Office

About the role

The authorized level of the position is Human Resources Regional Assistant III. Applications are being accepted down to the Human Resources Regional Assistant I in the event of recruiting difficulties.

Responsibilities

• Reviews, conducts research, and consults with state level personnel to provide guidance to PRO, complex area leadership, district support staff, and school personnel to resolve technical HR matters and process related transactions.
• Responds to assistance requests, provides talent development and updates on any changes in personnel rules, contract provisions, and Department procedures to ensure a clear understanding of the application in talent management activities.
• Independently determines and anticipates unique school/office talent acquisition and position needs by maintaining and monitoring a regional position control system: communicating with the complex area leadership, district support staff, and school administrators; reviewing school/office financial data; reviewing state position and system data; and processing related transactions.
• Maintains and monitors a regional position control system, communicates with the complex area leadership, district support staff, and school administrators; reviews school/office financial data; reviews state position and system data; and processes related transactions.
• Monitors and initiates position actions and ensures proper completion of all documentation, such as establishment/abolishment of positions, position extensions, increase and decrease of full time equivalence, position transfers, and fund changes.
• Exercise independent judgment to provide options and advice to complex area leadership, district support staff, and school administrators on talent acquisition to address needs; recommends suitable methods/strategies based on time frame, availability of applicant lists and historical data; assists to recruit talent; and processes related transactions.
• Performs employee criminal history checks, fingerprinting, background clearance activities/transactions, and suitability requests, traveling to other sites if needed.
• Independently develops and maintains a regional leave accounting system, conducts final review of all leave and unauthorized leave without pay requests for compliance with rules, regulations, guidelines, and BU contracts and prepares for PRO approval.
• Independently coordinates, monitors, and provides information to facilitate talent management/HR activities for the region, including TATP/transfers and/or staff reassignments, casual personnel hiring and extensions, reduction-in-force, and performance management.
• Reviews and drafts documents related to grievance, investigation, directed leave, and disciplinary matters for PRO or complex area Leadership and prepares responses to union requests for the PRO’s review, consulting with PRO when needed.
• Assigns, prepares, and supervises the operational work assignments and schedules of student helpers and lower level staff.
• Assists with the training and development of assigned staff.
• Receives and screens visitors and telephone calls and provides information to the public, complex area leadership, district support staff, and school/office personnel, which require the use of judgement and interpretation of rules and regulations, policies and procedures, BU contracts, memoranda of agreement, etc.
• Manages the PRO office and records, providing support to the PRO with letters and documents; processing payroll, payments, travel and mileage reimbursements; ordering forms and supplies; mail management; and processing office personnel action forms.
• Provides designated regional office and staff coverage when assigned.
• Participates in talent acquisition, development and retention activities and professional development to help integrate within their functions.

Requirements

• Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind, quality and quantity described.
• General Exper (years): 1
• Specialized Exper (years): 1
• Supervisory Exper (years): 0
• Total (years): 2
• Human Resources Regional Assistant I
• Human Resources Regional Assistant II
• Human Resources Regional Assistant III

Qualifications

• General Experience: Progressively responsible experience involving general office clerical work, which involved the performance of a variety of clerical tasks. Such tasks must demonstrate the knowledge of office practices and procedures, ability to deliver procedures in work systems, operate various office equipment, and use of technology (i.e., software programs, internet applications, e-mail, etc.).
• Specialized Experience: Responsible clerical experience in an office where the work required knowledge, understanding, and application of pertinent human resources rules, regulations, procedures, and program requirements. Such experience must also demonstrate proficiency in interacting and communicating with the public and collaborating with coworkers.
• Substitutions Allowed: Successful completion of any post-high school education from an accredited educational institution may be substituted for the General Experience on the basis of 15 semester credits for six (6) months of experience, up to one year. A bachelor’s degree from an accredited college or university may be substituted for one (1) year of General Experience and two (2) years of Specialized Experience.

Skills

• Knowledge of office practices and procedures, ability to deliver procedures in work systems, operate various office equipment, and use of technology (i.e., software programs, internet applications, e-mail, etc.)
• Understanding and delivery of personnel policies, transactions, and administrative support of the organization
• Interacting and communicating with the public and collaborating with coworkers

Benefits

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Pay

Salary Range: Human Resources Regional Assistant I, SR-09: $3,333.00 per month Human Resources Regional Assistant II, SR-11: $3,606.00 per month Human Resources Regional Assistant III, SR-13: $3,900.00 per month

Schedule

Payday: New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

Additional Information

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which applicant is being considered.