Human Resources Program Assistant (Part-time/Contract)

About the role

The City of Encinitas seeks a Human Resources Program Assistant (Contract/Part-time) to provide administrative and technical support in various HR functions.

Responsibilities

• Sorting incoming and posting outgoing mail daily.
• Responds to requests for information from the general public; answers routine questions; directs visitors to appropriate locations.
• Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; performing data entry; preparing mass mailings; typing; and word processing.
• Receives, sorts, and distributes various correspondences to personnel.
• Types, word-processes, or does data entry for a variety of documents, which may include: meeting minutes, newsletters, lists, flyers, reports, press releases, contracts, calendars, rosters, and/or other related materials.
• Films documents alphabetically, numerically, or by other prescribed methods.
• Aids in scheduling programs, events, conference rooms, travel itineraries, appointments, meetings, and/or other related events.
• Prepares and maintains a variety of files; gathers information, reports, papers, and records; disseminates information to individuals.
• Processes routine financial paperwork, which includes requisitions, deposits, billings, and/or other related paperwork.

Requirements

• High School Diploma, or General Equivalency Diploma (G.E.D.), plus word processing and keyboarding skills or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Qualifications

• Knowledge of applicable principles and practices in assigned program area;
• Applicable Federal, State, and Local laws and regulations;
• Data collection methods;
• Modern office practices and equipment;
• English usage, spelling, grammar, and punctuation;
• Records maintenance principles;
• Customer service principles.

Skills

• Providing customer service;
• Using a computer and related software applications;
• Handling multiple tasks simultaneously;
• Maintaining files, records, databases, and other related systems;
• Collecting data;
• Preparing reports;
• Preparing business correspondence;
• Using modern office equipment;
• Communicating laws, codes, regulations, policies, and procedures;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Benefits

• Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed.
• A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking.
• A contingent job offer may be given pending the results of medical evaluation, which includes a physical and drug and alcohol screening.

Pay

This is a part-time temporary contract position, and incumbents are limited to working a maximum of 999 hours per year.

Schedule

This is a part-time temporary contract position.