Human Resources Operations Associate

About the role

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking. In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive.

This position will be a hybrid work arrangement, with 18 remote workdays per quarter to use at your discretion, subject to manager approval. The Human Resources Operations Associate for the Americas Region (US/Bogota/Canada) will play a critical role supporting HR operations activities.

Responsibilities

• Develop offers and price new roles
• Draft offer letters and confidentiality agreements; liaise with candidates on offer package
• Process background checks
• Prepare, coordinate, and conduct new hire onboarding, including the I-9 process
• Manage the departure process including exit interviews where appropriate
• New vendor management
• Answer recruiting operations related questions via Workday help app
• Workday entry ownership (new hires and departures)
• Invoice Management
• Workday testing support (Enhancements and maintenance)
• Act as backup for Contractor onboarding inquiries

Requirements

• Exceptional organizational skills and ability to effectively manage multiple projects, and deadlines simultaneously
• Strong attention to detail and take pride in delivering accurate, high-quality work
• Sound judgment and discretion when handling sensitive and confidential information
• Proactive, resourceful, and continuously looks for ways to improve processes and create efficiencies
• Strong relationship building skills across all levels of an organization and partners effectively with recruiters, hiring managers, candidates, and external vendors
• Excellent written and verbal communication skills and can represent the firm professionally
• Experience in applicant tracking systems - ideally Workday
• Embraces a team-first mindset and is willing to step in wherever needed to help the HR Operations function succeed

Qualifications

• Excellent written and verbal communication skills
• Analytical skills to solve problems, improve efficiency, and provide solutions
• Discretion and good judgment to handle confidential information
• Ability to work quickly; juggling multiple workstreams
• Attention to detail required
• Experience and knowledge of Workday recruiting is a plus or familiarity with HRIS systems
• Proficiency in Microsoft Office Suite including strong Excel skills

Skills and Experience

Bachelor’s degree or equivalent experience. 3-5 Years HR experience in recruiting or generalist capacity preferred.

Pay

Base Salary Range $80,000.00 - $95,000.00. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs.