Human Resources & Office Coordinator

Responsibilities

• Serve as a primary point of contact for employee questions, requests, and day-to-day HR needs
• Manage ADP entry and maintenance, including new hire setup, employee changes, terminations, and data accuracy audits
• Support new hire onboarding end-to-end — paperwork, system access requests, I-9 verification, and first-day logistics
• Care for benefits enrollment for new hires and qualifying life events; field employee questions on coverage and process
• Coordinate annual open enrollment, including communications, deadline tracking, and enrollment troubleshooting
• Field and triage employee requests (e.g., verification of employment, policy questions, leave inquiries) and route to the appropriate HR contact when needed
• Maintain accurate, organized employee files and HR records in compliance with company policy and applicable regulations
• Aid with HR projects such as training logistics, policy rollouts, and engagement initiatives
• Handle incoming and outgoing mail and packages
• Coordinate lunch orders, catering, and team events as needed
• Assist with scheduling, calendar management, and meeting room coordination
• Liaise with building management and service providers on office-related needs
• Help onboard new employees by preparing workspaces and coordinating office logistics
• Assist with any ad hoc administrative tasks as needed

Qualifications

• Bachelor's degree preferred
• 1+ years of Human Resources experience; ADP experience is a plus
• 3+ years of administrative, and/or office coordination experience
• Proactive, self-starter mentality with the ability to multitask across HR and office priorities
• Professional, positive, and team-oriented attitude
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail, especially with sensitive or confidential information
• Discretion and sound judgment when handling confidential employee matters
• Proficiency in Microsoft Office (Word, Excel, Outlook); comfort learning new HR systems

Pay

$70,000 – 90,000

Schedule

Hybrid Work schedule: Monday/Friday remote: Tuesday – Thursday in NYC Office